- I will proceed as per company’s “Checklist of Handing Over/Taking Over Command”
- I will check all the “Statutory Certificates” for their validity & refer to the Quarterly listing for surveys coming up.
- I will check & take over the following documents concerning crew:
(i)Articles of Agreement
(ii) Official Log Book
(iii) Deck Log Book
(iv) CDC, Passports, Certificates of Competency, Medical/Health Books
(v) Confidential Reports of officers & Crew - I will check and take over “CASH & PROVISIONS” concerning documents:
(i) Cash on board
(ii) Cash disbursement & vouchers etc
(iii) Radio accounts
(iv) List of Bonded stores
(v) List of stores & provisions on board - I will check & take over the “CARGO CONCERNING DOCUMENTS“:
(i) Charter Party including special instructions if any
(ii) NOR , Note of Protest
(iii) Bills of Lading (Master’s Copy)
(iv) Stowage Plans
(v) Cargo Manifest and/or shipper’s declaration
(vi) Stability information booklet
(vii) Grain Authorization document (if applicable)
(viii) Chain Register - I will check & take over the following “TRADING CERTIFICATES“:
(i) Certificate of Registry
(ii) Last Port Clearance / Inward / Outward Clearance
(iii) Valid Light House dues
(iv) Medicine Chest Inspection Certificate
(v) Deratting or deratting exemption Certificate (Ship Sanitary Inspection Certificate) - Next I will meet C/E and check the following:
(i) Bunker ROB
(ii) Any requirements for the voyage
(iii) Oil Record Book (Machinery spaces)
(iv) Condition of Engine Room & Peculiarities if any - I will meet the C/O check the following:
(i) FW ROB
(ii) Any requirement(s) for the voyage
(iii) Oil Record Book ( if applicable)
(iv) Condition of cargo, cargo gear & general maintenance
(v) Stability of the vessel - I will meet the Second Officer & check the following:
(i) Charts & status of their update (Last Notices to Mariners received)
(ii) Nautical Publications & their updating status
(iii) Medicine Chest & hospitals
(iv) Navigation Equipments & their maintenance status
(v) Manoeuvering Booklet
(vi) Any requirements for the voyage - I will meet the 3/O and check the following:
(i) Condition of LSA & FFA
(ii) Updated Muster List
(iii) Any requirements for the voyage - I will meet the Chief Steward/Chief Cook & check the following:
(i) Condition of Galley & Meat Room
(ii) Provisions & Bonded stores on board
(iii) Any requirements for the voyage - Next I will take around with outgoing Master on deck, accommodate as well as the Engine room checking the condition, maintenance and cleanliness of various areas.
- As per MSA 208, I will make an entry in the Official Log Book of all certificates including stability information (reqd as per MSA 298) taken over & same signed by both the Masters
- Also, I will make an entry in the Official Log Book & Deck log book stating that the vessel lies safely afloat at the time of handing over/taking over at mentioned place with ROB-cash, FO, FW & drafts F & A. This entry is to be signed by both the Masters.
- As per MSA 37, I will go with Articles of Agreement (if there is any crew change) and certificate of registry to Principal Officer MMD or Indian Consular office to get my name entered in Certificate of Registry.
- Finally, on taking over, I will inform the Owners of the same.
