What is CSR or Continuous Synopsis Record ?

• Only the ship’s Administration can issue a ship’s CSR document (Form 1) to a ship. The first CSR document issued to a ship is numbered “ 1 ” and subsequent CSR documents are to be sequentially numbered. The sequential numbering continues across change of flag throughout the life of the ship.
• Each original CSR document will have to be sent to the ship and kept by the ship throughout its lifetime. The Administration needs to keep a copy (which may be an electronic copy) of each CSR document issued to the ship.
• Whenever issuing a CSR document to a ship, the Administration will have to provide all information in rows 1 to 13 of Form 1 (indicate N/A if not applicable). Information number 7 on the CSR only has to be completed if the Administration requires the registration of bareboat charterers and the ship is actually bareboat chartered.

Actions by masters when receiving a revised and updated CSR document:

• On receipt of a revised and updated CSR document, the master should check its sequential number and review the document to ensure that it covers all relevant amendment forms attached to the previous CSR document.
• In case this review establishes that there are outstanding amendments not reflected in the latest CSR document, the master should do the following:
  1. complete new amendment form(s) relating to each outstanding amendment and attach it to the latest CSR document;
  2. list the amendment(s) referred to in .1 above in the index of amendments (Form 3) attached to the latest CSR document; and
  3. forward copies of the amendment form(s) to the shipís Administration.

Action in case of loss of, or damage to, any document in a ships CSR file:

In case of loss of, or damage to, a ship’s CSR file, the Company or master should contact in writing the ship’s Administration without delay, and list the papers lost or damaged. The Administration should subsequently provide relevant duplicates to the ship of the CSR documents and amendment forms that it holds, to replace such papers. Such duplicates should be marked accordingly.

To see sample of form 1 , form 2  and form 3 of CSR, Please click here.