FAL Forms and Certificates
FAL Forms
The Convention on Facilitation of International Maritime Traffic (FAL Convention) includes in its Standard 2.1 a list of documents which public authorities can demand of a ship and recommends the maximum information and number of copies which should be required.
IMO has developed Standardized Forms for seven of these documents, which are:
- IMO General Declaration (FAL form 1)
- Cargo Declaration (FAL form 2)
- Ship’s Stores Declaration (FAL form 3)
- Crew’s Effects Declaration (FAL form 4)
- Crew List (FAL form 5)
- Passenger List (FAL form 6)
- Dangerous Goods (FAL form 7)
Two other documents are required under the Universal Postal Convention and the International Health Regulations.
The general declaration, cargo declaration, crew list and passenger list constitute the maximum information necessary. The ship’s stores declaration and crew’s effects declaration incorporate the agreed essential minimum information requirements.
Certificates
All ships are required to carry certificates that establish their seaworthiness, type of ship, competency of seafarers and so on. These certificates are provided by the flag State of the ship and may be inspected by port State control officers. Certificates to be carried on board ships are listed in FAL/Circ.90/MEPC/Circ.368 /MSC/Circ.946. They include (some dependent on the type of ship):
- International Tonnage Certificate;
- International Load Line Certificate;
- Intact stability booklet; Damage control booklets;
- Minimum safe manning document;
- Certificates for masters, officers or ratings;
- International Oil Pollution Prevention Certificate; Oil Record Book;
- Shipboard Oil Pollution Emergency Plan;
- Garbage Management Plan;
- Garbage Record Book;
- Cargo Securing Manual;
- Document of Compliance and Safety Management Certificate (ISM Code).
Purpose of convention are;
DESIRING to facilitate maritime traffic by simplifying and reducing to a minimum the formalities, documentary requirements and procedures on the arrival, stay and departure of ships engaged in international voyages;
Article I
The Contracting Governments undertake to adopt, in accordance with the provisions of the present Convention and its annex, all appropriate measures to facilitate and expedite international maritime traffic and to prevent unnecessary delays to ships and to persons and property on board.
Article II
- The Contracting Governments undertake to co-operate, in accordance with the provisions of the present Convention, in the formulation and application of measures for the facilitation of the arrival, stay and departure of ships. Such measures shall be, to the fullest extent practicable, not less favorable than measures applied in respect of other means of international transport; however, these measures may differ according to particular requirements.
- The measures for the facilitation of international maritime traffic provided for under the present Convention and its annex apply equally to the ships of coastal and non-coastal States the Governments of which are Parties to the present Convention.
- The provisions of the present Convention do not apply to warships or pleasure yachts
In the Dangerous Goods Manifest public authorities shall not require more than the following information:
- Name of ship
- Call sign
- IMO number
- Flag State of ship
- Master’s name
- Voyage reference
- Port of loading
- Port of discharge
- Shipping agent
- Booking/reference number
- Marks and numbers
- container ID No(s).
- vehicle Reg. No(s).
- Number and kind of packages
- Proper shipping name
- Class
- UN Number
- Packing group
- Subsidiary risk(s)
- Flashpoint (in oC, c.c.)
- Marine Pollutant
- Mass (kg) – gross/net
- EmS
- Stowage position on the board.
LIST OF ALL FAL FORM ARE:
APPENDIX 1
IMO GENERAL DECLARATION ( FAL FORM 1)
| Arrival | Departure | |||||||
| 1.1 Name and type of ship
1.2 IMO number 1.3 Call sign
|
2. Port of arrival/departure | 3. Date – time of arrival/departure | ||||||
| 4. Flag State of ship | 5. Name of master | 6. Last port of call/Next port of call | ||||||
| 7. Certificate of registry (Port; date; number) | 8. Name and contact details of ship’s agent | |||||||
| 9. Gross tonnage | 10. Net tonnage | |||||||
| 11. Position of the ship in the port (berth or station) | ||||||||
| 12. Brief particulars of voyage (previous and subsequent ports of call; underline where remaining cargo will be discharged) | ||||||||
| 13. Brief description of the cargo | ||||||||
| 14. Number of crew (incl. master) | 15. Number of passengers | 16. Remarks | ||||||
| Attached documents (indicate number of copies) | ||||||||
| 17. Cargo Declaration | 18. Ship’s Stores Declaration | |||||||
| 19. Crew List | 20. Passenger List | 21. The ship’s requirements in terms of waste and residue reception facilities | ||||||
| 22. Crew’s Effects Declaration* | 23. Maritime Declaration of Health* | |||||||
- Date and signature by master, authorized agent or officer
For official use
IMO CARGO DECLARATION (FAL FORM 2)
| Arrival | Departure | Page No. | |||||||||
| 1.1 Name and type of ship
1.2 IMO number 1.3 Call sign
|
2. Port where report is made | ||||||||||
| 3. Flag State of ship | 4. Name of master | 5. Port of loading/Port of discharge | |||||||||
| B/L
No.* |
6. Marks and Nos. | 7. Number and kind of packages; description of goods or, if available, the HS code | 8. Gross weight | 9. Measurement | |||||||
| Convention on Facilitation of International Maritime Traffic | |||||||||||
| IMO FAL
Form 2 |
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- Date and signature by master, authorized agent or officer
* Transport document No.
Also state original ports of shipment in respect to goods shipped on multimodal transport document or through bills of lading.
| Page No. | ||||||||||||
| Arrival | Departure | |||||||||||
| 1.1 Name and type of ship
1.2 IMO number 1.3 Call sign
|
2. Port of arrival/departure | 3. Date of arrival/departure | ||||||||||
| 4. Flag State of ship | 5. Last port of call/Next port of call | |||||||||||
| 6. Number of persons on board. | 7. Period of stay | 8. Place of storage | ||||||||||
| Convention on Facilitation of International Maritime Traffic | 9. Name of article | 10. Quantity | 11. Official use | |||||||||
| IMO FAL
Form 3
|
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12. Date and signature by master, authorized agent or officer
IMO CREW’S EFFECTS DECLARATION (FAL FORM 4)
| Page No. | ||||||||
| 1.1 Name and type of ship
1.2 IMO number 1.3 Call sign |
2. Effects ineligible for relief from customs duties and taxes or subject to prohibitions or restrictions* | |||||||
| 3. Flag State of ship | ||||||||
| 4. No. 5. Family name, given names | 6. Rank or rating | 7. Signature | ||||||
| Convention on Facilitation of International Maritime Traffic | ||||||||
| IMO FAL
Form 4 |
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IMO CREW’S EFFECTS DECLARATION (FAL FORM 4)
| Page No. | ||||||||
| 1.1 Name and type of ship
1.2 IMO number 1.3 Call sign |
2. Effects ineligible for relief from customs duties and taxes or subject to prohibitions or restrictions* | |||||||
| 3. Flag State of ship | ||||||||
| 4. No. 5. Family name, given names | 6. Rank or rating | 7. Signature | ||||||
| Convention on Facilitation of International Maritime Traffic | ||||||||
| IMO FAL
Form 4 |
|
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- Date and signature by master, authorized agent or officer
* e.g. wines, spirits, cigarettes, tobacco etc.
IMO CREW LIST ( FAL FORM 5)
| Page No. | ||||||||||||
| Arrival | Departure | |||||||||||
| 1.1 Name and type of ship
1.2 IMO number 1.3 Call sign |
2. Port of arrival/departure | 3. Date of arrival/departure | ||||||||||
| 4. Flag State of ship | 5. Last port of call | 6. Nature and No. of identity document (seaman’s passport) | ||||||||||
| Convention on Facilitation of International Maritime Traffic | 7. No. 8. Family name, given names | 9. Rank or rating | 10. Nationality | 11. Date and place of birth | ||||||||
| IMO FAL
Form 5 |
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- Date and signature by master, authorized agent or officer
IMO PASSENGER LIST ( FAL FORM 6 )
| Page No. | ||||||||||||||
| Arrival | Departure | |||||||||||||
| 1.1 Name and type of ship
1.2 IMO number 1.3 Call sign |
2. Port of arrival/departure | 3. Date of arrival/departure | ||||||||||||
| 4. Flag State of ship | ||||||||||||||
| Convention on Facilitation of International Maritime Traffic | 5. Family name, given names | 6. Nationality | 7. Date and place of birth | 8. Type of identity document | 9. Serial number of identity document | 10. Port of embarkation | 11. Port of disembarkation | 12. Transit passenger or not | ||||||
| IMO FAL
Form 6 |
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- Date and signature by master, authorized agent or officer
DANGEROUS GOODS MANIFEST ( FAL FORM 7)
(As required by SOLAS 74, chapter VII, regulation 4.5 and 7-2.2, MARPOL 73/78, Annex III, regulation 4(3) and chapter 5.4, paragraph 5.4.3.1 of the IMDG Code)
| NAME OF SHIP | IMO NUMBER | FLAG STATE OF SHIP |
| MASTER’S NAME | ||
| VOYAGE REFERENCE | ||
| PORT OF LOADING | ||
| PORT OF DISCHARGE | ||
| SHIPPING AGENT | ||
| BOOKING/
REFERENCE NUMBER |
MARKS & NUMBERS
CONTAINER ID. NO(s). VEHICLE REG. NO(s). |
NUMBER
AND KIND OF PACKAGES |
PROPER SHIPPING NAME |
CLASS | UN
NUMBER |
PACKING GROUP | SUBSIDIARY
RISK(S) |
FLASH -POINT
(IN C,c.c.) |
MARINE POLLUTANT | MASS (kg)
GROSS/NET |
EmS | STOWAGE POSITION
ON BOARD |
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| BOOKING/
REFERENCE NUMBER |
MARKS & NUMBERS
CONTAINER ID. NO(s). VEHICLE REG. NO(s). |
NUMBER
AND KIND OF PACKAGES |
PROPER SHIPPING NAME | CLASS | UN
NUMBER |
PACKING GROUP | SUBSIDIARY
RISK(S) |
FLASH -POINT
(IN C,c.c.) |
MARINE POLLUTANT | MASS (kg)
GROSS/NET |
EmS |
STOWAGE POSITION
ON BOARD |
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