FAL Forms and Certificates
The Convention on Facilitation of International Maritime Traffic (FAL Convention) includes in its Standard 2.1 a list of documents which public authorities can demand of a ship and recommends the maximum information and number of copies which should be required.
IMO has developed Standardized Forms for seven of these documents, which are:
- IMO General Declaration (FAL form 1)
- Cargo Declaration (FAL form 2)
- Ship’s Stores Declaration (FAL form 3)
- Crew’s Effects Declaration (FAL form 4)
- Crew List (FAL form 5)
- Passenger List (FAL form 6)
- Dangerous Goods (FAL form 7)
Two other documents are required under the Universal Postal Convention and the International Health Regulations.
The general declaration, cargo declaration, crew list and passenger list constitute the maximum information necessary. The ship’s stores declaration and crew’s effects declaration incorporate the agreed essential minimum information requirements.
All ships are required to carry certificates that establish their seaworthiness, type of ship, competency of seafarers and so on. These certificates are provided by the flag State of the ship and may be inspected by port State control officers. Certificates to be carried on board ships are listed in FAL/Circ.90/MEPC/Circ.368 /MSC/Circ.946. They include (some dependent on the type of ship):
- International Tonnage Certificate;
- International Load Line Certificate;
- Intact stability booklet; Damage control booklets;
- Minimum safe manning document;
- Certificates for masters, officers or ratings;
- International Oil Pollution Prevention Certificate; Oil Record Book;
- Shipboard Oil Pollution Emergency Plan;
- Garbage Management Plan;
- Garbage Record Book;
- Cargo Securing Manual;
- Document of Compliance and Safety Management Certificate (ISM Code).
Purpose of convention are;
DESIRING to facilitate maritime traffic by simplifying and reducing to a minimum the formalities, documentary requirements and procedures on the arrival, stay and departure of ships engaged in international voyages;
The Contracting Governments undertake to adopt, in accordance with the provisions of the present Convention and its annex, all appropriate measures to facilitate and expedite international maritime traffic and to prevent unnecessary delays to ships and to persons and property on board.