Precautions checklist for embarkation/disembarkation of pilot

This checklist is to be completed prior to embarking and disembarking a pilot.It is to be completed by the OOW:

  • Have The Following Been Advised Of The ETA / ETD
    • The Master.
    • The Engine Room.
    • The Pilot Station.
  • Has It Been Agreed Which Side The Pilot Will Embark / Disembark?
  • Has The Engine room Been Advised Of The Time Of  ‘Stand-By’ 
  • Have The Pilot Embarkation / Disembarkation arrangements Been Checked & Found Ready For Use.
  • Has A Deck Officer Been Nominated To Meet The Pilot & Conduct Him To / From The Bridge.
  • Has the Ship to Shore Master/Pilot Exchange NVG-07 been sent?
  • Has the Shore to Ship Master/Pilot Exchange NVG-08 been sent and a completed copy returned?
  • Rigging the pilot ladder in compliance with the I.M.O. AND I.M.P.A. Recommendations.
    • Freeboard 9 m or less use the pilot ladder?
    • Freeboard 9 m or more use the pilot ladder and accommodation ladder combination?
  • Bulwark ladder secured to ship?
  • Lifebuoy with self igniting light prepared by ladder?
  • Heaving line available/ready by pilot ladder?
  • No tripping lines attached to ladder?
  • Side ropes minimum diameter of 18 mm?
  • Is the pilot ladder and boarding area clean and free of cargo residue and obstructions?
  • Has a deck officer been nominated to meet the pilot and conduct him to/from the bridge?
  • Have the following documents been prepared and made ready for the pilot’s boarding?
    • NVG-06 : Pilot Card (This is to be handed to and discussed with the pilot on boarding?
    • NVG-10 : Master/Pilot Exchange of Essential Information. (This is to be completed as soon as the pilot boards and prior to commencing the pilotage operation)

where  Embarkation/Disembarkation involves the use of a Helicopter, The Guidance In The ICS, Guide To Helicopter / Ship Operations On Marine Pilot Transfer, Communications & Ship Operating Procedures should be followed.