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Checklist for Safety Construction Survey as per IRS class or Indian Register of Shipping ?

SAFETY CONSTRUCTION SURVEY CHECKLIST

Name of Ship:IMO Number:Flag:Port of Registry:
Assignment No:Port of Survey:Date Survey Commenced:Date Survey Completed:
Date of last dry-docking survey:

Carried out by (organization):

Date of last tail shaft survey:

Carried out by (organization):


Notes:
  1. Complete relevant sections as applicable for the surveys carried out. Mark boxes ‘Y’ to indicate YES, ‘N‘ to indicate NO and “-“ to indicate NOT APPLICABLE.
  1. Complete Sections A, B, C and D (if applicable) for all surveys. In addition, complete section E for renewal/periodical surveys. For first time survey by IS, complete section F in addition to the relevant sections as applicable for the surveys being carried out.
A
GENERAL
1Have any changes been made or any new equipment installed which would affect the validity of the Cargo Ship Safety Construction Certificate? If YES, provide details on page 7)
2Were all other statutory and Classification certificates valid at the time of survey?
3Are all surveys up-to-date? (Periodical surveys for boilers and pressure vessels, dry-docking and tail shaft surveys, periodical survey of the automation and/or remote controls for the main propulsion, periodical surveys for inert gas systems etc) – (SAFCON certificates should not be issued or endorsed in cases where surveys/recommendations are overdue and postponement has not been agreed by HO)
4
Status of certificates:
CertificateIssued byExpiry dateLast endorsement
Cargo Ship Safety construction   
Cargo Ship safety equipment   
Cargo ship safety Radio   
International Loadline   
International Oil Pollution Prevention   

 

A
GENERAL
5The log entries record that the following have been checked or tested and found satisfactory within 12 hours before departure from any port:
5.1Steering gear – The tests included, where applicable, the operation of the main steering gear, the auxiliary steering gear, remote control systems, bridge steering position, emergency power supply, rudder angle indicators, steering gear system power unit failure alarms, automatic isolating arrangements and other alarms
5.2Communication system – bridge to steering gear compartment
5.3Full movement of the rudder
5.4Visual inspection of the steering gear linkage
6The log entries record that emergency steering drills have been carried out every three months
7The change over diagrams of steering gear are posted
8All officers are reportedly familiar with steering gear change-over procedures
9The approved loading / stability information is on board
10For ships assigned timber loadlines, the approved timber deck cargo loading and lashing plan is on board
11The approved cargo securing manual is on board (for ships carrying cargoes other than solid or liquid bulk cargo)
12The required ESP documentation (copies of required drawings, survey reports, thickness measurements reports etc) for Oil Tankers (including combination carriers) and Dry Bulk cargo ships (Bulk Carriers) is on board.
13Maneuvering booklet with the necessary information is available / displayed on the bridge. For dry cargo ships built after 1st February 1992, the damage control plan is available on board

 

B
HULL SURVEYS
1Hull and its closing appliances, so far as can be seen, have been generally examined and found satisfactory. Weather decks, hatchways, vents and air pipes; casings, skylights, flush deck scuttles, deckhouses and companionways; superstructures, side, bow and stern doors; windows, side scuttles and dead lights; chutes and other openings; scuppers, sanitary discharges and valves; guardrails and bulwarks; freeing ports, gangways, walkways and lifelines
2Flame screens on vents/air pipes at all fuel oil tanks are satisfactory as far as could be seen.
3Anchoring and mooring equipment has been examined as far as practicable and found in satisfactory condition
4All watertight doors in watertight bulkheads have been examined and tested as far as practicable and found in satisfactory condition
B
HULL SURVEYS
5Penetrations in watertight bulkheads have been examined as far as practicable and found in satisfactory condition
6The arrangement for structural fire protection has been checked and remains unchanged (any alterations to be reported)
7Manual and/or automatic fire doors, where fitted, have been examined and found in satisfactory condition
8The operation of the loading instrument, where fitted, has been verified. (The loading instrument program must be approved)
9Hatch covers and coamings have been examined and tested and found weather tight. Satisfactory operations of mechanically operated hatch covers have been verified.
10Cargo holds and salt-water ballast tanks have been examined internally to the extent possible and found in satisfactory condition.
11Thickness measurements have been carried out (if required by surveyor) by approved firm and copies of report has been placed on board and a copy has been forwarded to Head Office
12For ships with special arrangements (ramps, bow/stern/side doors, container securing arrangements etc), the condition of the special arrangements is satisfactory as far as could be seen.
13

 

 

 

14

Means of escape from all accommodation spaces and spaces in which crew are normally employed (other than machinery spaces) have been examined and found in satisfactory condition.

 

Emergency towing arrangements have been fitted Fore/Aft, towing procedure,                                  towing gear location with tools and (ETB) Emergency Towing Booklet have been verified and found satisfactory (required for all passenger ships by 1st January 2010 and New Cargo built on or after 1st January 2010, Resolution MSC 256(84) and MSC.1/Circ.1255)

 

 

 

 

  

 

C
MACHINERY AND ELECTRICAL INSTALLATION SURVEYS
1A general examination of machinery and boiler spaces has been made with particular attention to the propulsion system, auxiliary machinery and the fire and explosion hazards and found in satisfactory condition
2Emergency escape routes from machinery spaces have been checked and found in satisfactory condition
3The machinery and boiler spaces are free of all visible fire and explosion hazards (leakage of oil, excess oil in bilges or drip trays, improper insulation for hot surfaces etc)
4Piping systems containing fuel oil, lubricating oil or other flammable oils where fitted have been examined and operated as practicable, special attention being paid to tightness, fire precaution arrangements, flexible hoses and sounding arrangements and found satisfactory (IMO Resolution A.31 (63) refers).
5Main and auxiliary steering arrangements including their associated equipment and control systems have been examined under operation and found in satisfactory condition
6All the means of communication between the navigating bridge and the machinery control positions as well as the bridge and the alternative steering position, if fitted, have been tested and found in satisfactory condition
C
MACHINERY AND ELECTRICAL INSTALLATION SURVEYS
7Bilge pumping systems and bilge wells including operation of pumps, remote reach rods and level alarms, where fitted, have been examined, tested and found in satisfactory condition
8Non-metallic expansion joints in piping systems, which penetrate the hull and are fitted below the deepest load waterline have been examined and found satisfactory.
9All essential machinery (auxiliary engines, pumps, compressors etc) have been examined and operationally tested, as far as practicable, and found satisfactory.
10First start arrangements (means provided to ensure that machinery can be brought into operation from dead ship condition without external aid) have been tested and found satisfactory
11Adequate supply of air (ventilation) is provided in machinery spaces for the safety and comfort of the personnel and the operation of the machinery
12The Engineers alarm has been tested and found clearly audible in the engineers accommodation area
13Boilers and pressure vessels and their appurtenances including safety devices, foundations, controls, relieving gear, high pressure and steam escape piping, insulation and gauges have been examined externally and found in satisfactory condition. Date of last auxiliary boiler survey ______________, survey carried out by ________________
14The electrical equipment and cabling forming the main and emergency installations have been generally examined under operating conditions as far as practicable and found in satisfactory condition
15Operation of all main and emergency sources of power has been checked as far as practicable and found in satisfac1tory condition (if operation of emergency sources of power are automatic, they should be tested also in the automatic mode)
16A general examination of automation equipment and control engineering systems have been carried out and operation considered satisfactory (where applicable)
17The electrical installation in areas, which may contain inflammable gas or vapor and/or combustible dust, has been examined and found in good condition and properly maintained.
18The remote controls for stopping fans and machinery and shutting off fuel supplies in machinery spaces and, where fitted, the remote controls for stopping fans in accommodation spaces and the means of cutting off power to the galley are in working order.

 

D

OIL TANKERS INCLUDING COMBINATION CARRIERS – ADDITIONAL REQUIREMENTS

1Cargo tank openings including gaskets, covers, coamings, P/V valves and flame screens are all satisfactory as far as could be seen
2A portable instrument for measuring flammable vapor concentration with sufficient spares and means of calibration is provided and is operating satisfactorily.
3Flame screens on vents at all bunker, oily ballast and oily slop tanks and void spaces are satisfactory as far as could be seen.
D
OIL TANKERS INCLUDING COMBINATION CARRIERS – ADDITIONAL REQUIREMENTS
4An examination of cargo, crude oil washing, bunker, ballast and vent piping systems including vent masts and headers have been carried out and all found in satisfactory condition
5An examination of cargo tank venting, purging, gas freeing and ventilation arrangements and secondary means of venting or over/under pressure alarms, if fitted, has been found operational and satisfactory. (IMO resolution MSC. 57(67) refers – compliance required at first scheduled dry-docking after 1st July 1998 and in any case not later than 1st July 2001.
6The condition of electrical equipment in dangerous zones is satisfactory as far as could be ascertained. The insulation resistance of the electrical equipment in dangerous zones has been tested and found satisfactory (applicable during intermediate survey of tankers over 10 years old)
7Emergency towing arrangements have been fitted and approved by/or on behalf of the administration (required for all tankers of 20,000 tonnes deadweight or more by 1st January 1999)
8The vessel complies with the requirements of safe access to tanker bows (IMO resolution MSC. 57(67) refers – compliance required at first scheduled dry-docking after 1st July 1998 and in any case not later than 1st July 2001).
9The following items have been examined in cargo pump room:
9.1Potential sources of ignition in or near the pump room such as loose gear, excessive product in the bilges, excessive vapors, combustible materials etc. have been eliminated.
9.2The access ladders are in satisfactory condition
9.3The electrical equipment is in satisfactory condition as far as could be seen
9.4The pump room bulkheads are free of signs of oil leakage or fractures

10

The sealing arrangement of bulkhead penetrations is satisfactory

11An external examination of the piping system has been carried out and all found in satisfactory condition.
12The cargo, bilge, ballast and stripping pumps examined as far as practicable and found satisfactory for excessive gland seal leakage; operation of electrical and mechanical remote operating and shutdown devices and integrity of pump room bilge system and pump foundations
13The pump room ventilation system is operational and the ducting intact, the dampers are operable and the screens are clean
14As far as could be seen, the installed pressure gauges on the cargo discharge lines and level indicator systems are operational
15All isolating valves and piping of the cargo tank and cargo pump room fixed fire fighting system were externally examined as far as practicable and found satisfactory
16The deck foam and deck sprinkler systems were found to be operable and in satisfactory condition.

 

E
ADDITIONAL REQUIREMENTS FOR RENEWAL SURVEYS
 
1Have all spaces (cargo holds/tanks, ballast tanks, stores etc) been internally examined as required and the structure and structural fire protection arrangements found in satisfactory condition.
 

2

An approved firm has carried out thickness measurements and all results found satisfactory. TM reports to be submitted to HO and a copy to be placed on board
3All essential machinery has been opened up and surveyed as required and all essential shipboard engineering systems found in satisfactory condition.
4For ships subject to Enhanced Survey procedures (tankers, bulk carriers), full requirements of ESP have been complied with, as applicable.

 

F
FIRST SURVEY BY INTERNATIONAL REGISTER OF SHIPPING
1Have copies of previous safety construction certificate been forwarded to HO along with survey reports? (Where previous certificate is not available, HO permission must be obtained before issue of interim certificates) 

2Is vessel issued with an exemption certificate? If so, has copy of the exemption certificate been forwarded to HO along with survey reports? At change of flag surveys, if an exemption certificate has been issued by the previous flag state, has authorization been received from HO or new flag state regarding acceptance of the exemption (SAFCON certificate not to be issued unless confirmed by HO).
3Is there evidence of approval of the cargo-securing manual (for vessels carrying cargoes other than solid or liquid bulk cargoes) by the organization that issued the previous SAFCON certificate? If not, the cargo-securing manual is to be submitted for approval to HO.
4Is there evidence of approval of the loading manual (for vessels over 100 meters length) by the organization that issued the previous SAFCON certificate? If not, the loading manual is to be submitted for approval to HO. If the vessel has a loading instrument, has the loading instrument program been approved by the organization that issued the previous SAFCON certificate? If not, the loading instrument program and manual is to be submitted for approval to HO.
5Do the present arrangements on board comply with the applicable regulations (emergency source of power, emergency fire pump, structural fire protection, fixed fire extinguishing system for machinery/cargo spaces etc?) and recent amendments to regulations (emergency towing arrangement, safe access to tanker bows and tank venting arrangements for tankers and arrangements for oil fuel etc for all ships).
6Have all outstanding surveys/recommendations, if any, imposed by the previous society/organization, been dealt with satisfactorily?  If not, Interim certificate is not to be issued unless HO has agreed postponement.
7Was any service restriction (trading area limits etc) imposed by the previous society/organization?  If YES, have the same service restrictions been included/endorsed in the Interim certificate now issued?
9Has vessel been modified since the last SAFCON certificate was issued? If yes, full details to be forwarded to HO and certificate to be issued only after confirmation from HO.
G         MODIFICATIONS / ALTERATIONS

Details:

H         DEFICIENCIES / REMARKS

Details:

THIS IS TO CERTIFY THAT:

  1.  A cargo ship safety construction annual / intermediate / renewal survey has been carried out as described above;
  2. Minor deficiencies, if any, are described in section H;
  3. An INTERIM/CONDITIONAL Cargo Ship Safety Construction / cargo Ship safety  Certificate No. ________has been issued on __________ and valid until __________.
  4. A full term Certificate may be issued by HO/ A full term Certificate should not be issued by HO until the deficiencies noted at H above have been rectified.
  5. The full term Cargo Ship Safety Certificate / Cargo Ship Safety Construction Certificate No. ___________ has been endorsed for the annual / intermediate survey on __________ at __________.
Signature of Surveyor 
Name of IS Surveyor 
Port 
Date 

 

About the author

Manish Mayank

Graduated from M.E.R.I. (Mumbai). A cool, calm, composed and the brain behind the development of the database. The strong will to contribute in maritime education and to present it in completely different and innovative way is his source of inspiration.

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