Checklist for quality and safety management audit on ships ? |

QSMS AUDIT CHECKLIST

M.V./M.T DATE : ——————–

AUDITOR PORT :—————————-

NOTE: Any item marked in the “N” column below must be supported by suitable remarks/explanations in the Auditor’s report.

S.No	Code	Item	Y	N
1.	QDC01	Are Masters, Chief Engineer Officer and Chief Officers filing system in order. (SQP 16.4)
2.	QDC02	Are all ships statutory certificates in order. (SQP 9.14, Form D-13)
3.	QDC03	Are Quarterly/Annual survey status and class certificates available. (SQP 9.14)
4.	QDC04	Are vessels Deck/Engine log books up-to-date and signed (SQP 16)
5.	QDC05	Is vessels official log book up-to-date.(SQP 16)
6.	QDC06	Has Technical Superintendent inspected the vessel within last 6 / 12 months. Is inspection report available.(SQP 16.4)
7.	QDC07 QDC08	Is a list of all manuals and drawings available with Chief Engr Officer and Chief Officer. Is there evidence to show these are checked at regular intervals. (SQP 9.13)
8.	QDC09	Has a list of nautical publications been prepared indicating their year of edition and current status.(Circ 235.2/17/95)
9.	QDC10	Are copies of Officers appointment letter, medical certificate, Certificate of competency and STCW course certificates available. Is a summary statement made showing the status(FPP)
10.	QDC11	Are copies of all shipboard manuals read and signed by all Officers on the relevant page. (SQP 0.4)
11.	QDC12	Are ‘record of changes’ of all shipboard manuals up-to-date. (QSM 11.10)
12.	QDC13	Are the PMS routines up-to date. (SQP 9.9)
13.	QDC14	Are the Ships Mail procedures in order. (SQP 9.16)
14.	QDC15 QDC16 QDC17 QDC18 QDC19	Are the following records available; a) Minutes of monthly Safety Committee meeting (SQP 9.2.5) b) Minutes of the last Management Review (SQP 1.9) c) Form D-41 (SQP 13.1.4) d) QSMS Audit report and Form QA-16 for same (SQP 13.1.5) e) Shipboard familiarization – Form D-54 (SQP 18.3)
15.	QSP01	Are the LSA/FFA Registers up-to-date(SQP 9.9.1).
16.	QSP02 QSP13 QSP14	Are Drills and Training specified in doc. ESPEP, SQT and SCP conducted and logged (SQP 18.2). Is the Oil Pollution Contingency Muster List (Form D-48) displayed and are drills held. Are Monthly Pollution Contingency drills held.(ESPEP 10). Are all contingencies listed Annex 8 of doc. ESPEP covered in past one year.
17.	QSP15 QSP16	Is the location of onboard clean up equipment for oil spill well marked. M’ship Locker P/Side Is inventory of the eqpt maintained.(ESPEP 9)
18.	QTR04 QTR05	Is the Training Log (Form D-51) maintained. (SQP 16) Are records such as notification reports and time logs maintained for training drills along with the Training Log, where required.
19.	QSP03 QSP04 QSP05 QSP06 QSP07 QSP08 QSP09 QSP10 QSP11 QSP12	Are operational procedures for foll. equipment clearly displayed near the equipment and signed by the responsible officer; a) Emergency Generator b) Emergency Fire Pump c) CABA compressor d) Emergency Transmitter e) Oily Water Separator f) O.D.M.C.S (Tankers only) g) Sewage Plant h) Release procedure for fixed fire ext. system (CO2, Halon,Foam) i) Emergency operation of steering gear j) Incinerator
S.No	Code	Item	Y	N
20.	QSP17	Are entries of monthly inspection of vessel by Master, Chief Engr Officer and Chief Officer made in the Deck/Engine log books (SQP 10.5).
21.	QSP18	Are Oil Record books part I and II up-to-date (SQP 22.1)
22.	QSP19	Is Garbage Log maintained and Marpol Annex 5 poster suitably displayed.(SQP 16.5)
23.	QSP20	Are suitable drums/bins placed on poop deck for garbage and marked ‘Plastics’, ‘Others’ etc.
24.	QSP21	Are records available to evidence that sludge has been incinerated or discharged to shore facility. (Circ 235.1/09/95)
25.	QSP22	Are bunkering and oil transfer procedure clearly displayed.(SQP 9.17)
26.	QSP23	Are records of daily E/R tank sounding maintained (SQP 10.3.3.4).
27.	QMR01	Are Master & crew aware of the Company’s Quality, Safety and Environment Protection Policy. (QSM 1.2)
28.	QMR02 QMR03	Are Master & crew aware of the Drug and Alcohol Policy. (QSM 1.2, 24.3). Are there records of random checks carried out on crew. (SQP 24.5.8), Is drug and alcohol register maintained.
29.	QMR04 QMR05	Are Master & crew aware whom to contact for reporting any contingency that may arise. (SCP 2.1, ANNEX 2) Are Master & crew aware who is the Management Representative and Designated Person of the Company.( QSM 1.6, 1.7)
30.	QMR06	Are Master & crew aware that all accidents/incidents/near misses must be reported immediately and that these should be investigated thoroughly for the cause. (SQP 9.2.4)
31.	QWH01	Are Master’s standing orders displayed and signed by present Master and Deck officers. (SNP 4.3)
32.	QWH02	Are Pre-arrival and Pre-departure port checklists filled in and documented. (SNP 7.2, 7.3)
33.	QWH03	Is chart correction folio index maintained and reflects the status of correction for each chart. (Circ 235.2/17/95)
34.	QWH04 QWH05	Are voyage charts corrected up-to-date. Are all outdated/canceled charts identified and kept away, if not destroyed.(Circ 235.2/17/95)
35.	QWH06	Is Passage Planning carried out from berth to berth. (SNP 5.2)
36.	QWH07 QWH08	Is Pilot Information card filled and available for entry/departure port. (SNP 7.3.4) Are sufficient fixes available on chart for entry into port (SNP 8).
37.	QWH09	Are all publications such as List of Lights, List of Radio Signals, Tide Tables, Sailing Directions of latest edition or corrected to latest NTM, as applicable. (Circ 235.2/17/95)
38.	QWH10	Is evidence of position fixing other than by Satnav or GPS available. (SNP)
39.	QWH11	Are vessels on international voyages sending regular reports to the concerned Reporting System such as AMVER, INDSAR etc. (SCP 1.4.1.1b)
40.	QWH12 QWH13 QWH14 QWH15 QWH16	Are foll. logs maintained; a) Master Night Order book (SQP 16.5) b) Radar logs(SQP 16.5) c) Compass error log(SQP 16.5) d) Bridge movement book(SQP 16.5) e) GMDSS log(SQP 9.3.3.1)
41.	QWH17	Are navigational warning and weather reports filed for reference.(SNP 9.3)
42.	QWH18	Is the Ship’s Technical Library maintained. (SQP 2.2)
43.	QWH19	Are watch schedules prominently posted for Watchkeepers (Form D-55, SQP 9.27)
44.	QCO01	Are Cargo gear registers up-to-date.(BCP 2.3)
45.	QCO02	Are record of cargo wires in use along with their test certificates available.(SQP 10.2.1)
46.	QCO03	Do all spare new wires and ropes bear tags giving reference of the test certificate.(SQP 12.2.2)
47.	QCO04	Are all old and condemned wires and ropes identified and tagged to prevent their usage.(SQP12.2.3)
48.	QCO05	Is the Loadicator functional and check sheets/printouts available for each stowage.(BCP 3.3, SQP 1.5.1, TCP 3.1)
49.	QCO06	Are documents available evidencing cargo planning (BCP 3.5, TCP)
50.	QCO07	Are stowage plans, cargo papers documented. (BCP 3.5, TCP)
51.	QCO08	Are loading/discharging plans with hold/tank wise sequence of operation documented and known to all. (BCP 3.5, 3.6, TCP)
52.	QCO09	Are certificates of inspection by surveyors/terminal representative prior to loading/discharge available.(BCP 6, TCP 1.8)
S.No	Code	Item	Y	N
53.	QCO10 QCO11 QCO12 QCO13 QCO14 QCO15 QCO16 QCO17	On Tankers are foll. records maintained, (TCP 1.8) a) Cargo Pump log (Deck) (Form D-40) b) Cargo pump log (engine) (Form E-29) c) IGS log, (Form E-30) & COW check list where applicable d) Inspection of cargo pipe line-up prior to start of cargo operations (TCP ) e) Inspection of cargo tank venting prior to start of cargo operations (TCP) f) Check for oil in water ballast prior to deballasting (TCP) g) Hourly inspection of cargo pumproom (TCP ) h) Ship/Shore safety checklist (Form D-24). (TCP )
54.	QCO18 QCO19	On Bulk carriers are foll. records maintained a) Pre-loading/discharge checks (BCP ANNEX 1) b) Ship/shore safety checklist (Form D-23)
55.	QCO20 QCO21	Are all instructions received from Charterers/Managers regarding cargo carriage documented.(SQP 1.3) Is there evidence of review of the Charter Party and Voyage Instructions By Master, Chief Engineer and Chief Officer (TCP 5.2, BCP 2.2.1)
56.	QCO22 QCO23	On Bulk carriers are written instructions available for precautions to be taken while loading/carriage/discharge. Are these posted conspicuously. (BCP 3.4)
57.	QCO24	Are records of hatch steelwork and stevedore damage inspection available. (BCP 3.4)
58.	QER01	Are Chief Engineers standing orders displayed in the Engine Control Room. (SQP 1.4.3)
59.	QER02	Are Procedures for Emergency operation of the Main Engine displayed and signed by Chief Engr. (SQP 1.4.3)
60.	QER03	Are record of routine overhauls and running hrs of M/E units and other machinery up-to-date.(SQP 1.4)
61.	QER04	Are lube oil samples being drawn and analysed periodically. (SQP 10.7.1.2)
62.	QER05	Are the Spare Parts Inventory registers maintained up-to-date.(SQP 9.10)
63.	QER06	Does the vessel have sufficient spares to carry out planned maintenance when due.
64.	QER08 QER09 QER10	Are foll. Records available for bunkering; a) Bunkering Plan (SQP 9.17.3.1) b) Bunkering Checklist (Form E-23) c) Fuel oil samples (SQP 10.6)
65.	QER11	Is the lagging on M/E, A/E exhaust trunking and boiler uptake in proper condition?
66.	QCM01	Is a list of all portable measuring eqpt. such as explosimeter, tankscope, oxygen analyser, toxic gas detector etc. available along with their make, type, serial no. date of manufacture etc.(SQP 11.3, 11.5)
67.	QCM02	Are records available of shore calibration last done for above eqpt.(SQP 11.2)
68.	QCM03	Are calibration kits available for on board test of these eqpt. (SQP 11.2)
69.	QCM04	Are records of onboard calibration maintained in Form D-52. (SQP 11.3)
70.	QCM05 QCM06	Are periodic checks done on board to verify correctness of loadicator & are they recorded.(SQP 11.5) Is class approved manual for above onboard.
71.	QCM07	Are records available for servicing of radars, gyro compass & other navigational aids.(SQP 11.4)
72.	QCM08	Are records available of Radar performance monitor tests or other means of Radar calibration (SQP 11.5)
73.	QNC02	Are accidents incident, near miss related to eqpt., personnel, pollution being reported promptly and Form D-41 being filled in. (SQP 13.1.4)
74.	QNC03	Is root cause analysis being carried out and corrective actions being taken on board on basis of incident reports. (SQP 14)
75.	QNC04	Are wrongly supplied items, whenever received, being identified to avoid inadvertent use.(SQP 10.2)
76.	QNC05	Are all expired pyrotechnics stored away from valid ones.(SQP 12.2.3)
77.	QNC06	In case of serious nonconformity like cargo hold or tank being turned down, are reports of surveyors along with their resurvey reports documented.(SQP 13.1)
78.	QRR01	Are indents for stores/spares made as per frequency prescribed in the procedures. (SQP 6.2.2)
79.	QRR02 QRR03	Is one copy of the indent retained on board. (SQP 6) Is it marked with sanctioned and receipt quantities as applicable.
S.No	Code	Item	Y	N
80.	QRR05	When any item is received, is it verified against the requisition (SQP 10.2.1)
81.	QRR07 QRR08	Are relevant class certificates received along with major items such as cyl. liners, anchor cables etc. (SQP 10.2.1.2) Are Test certificates received along with new wires and ropes for use in Cargo gear, Gangways and L/boat davits. (SQP 10.2.1.2)
82.	QRR09	Are Emergency Requirements of the vessel for spares/stores/repairs promptly addressed (SQP 6.3, 9.6.2b)
83.	QTR01	Is E.S.Solas Training Manual available on board (SQP 2.1)
84.	QTR02	Is a copy available in crews and officers smokerooms.
85.	QTR03	Are all staff familiar with the Company’s policy on Quality, Safety and Environment protection. (QSM 1.2)
86.	QTR04	Is procedure to ensure Fitness for Duty followed and Form D-55 filled in. (SQP 9.27.3.3)
87.		Is Form B of IOPP certificate correctly filled out?
88.		Is the latest list of Coastal States contacts in case of pollution emergency available with doc. ESPEP?

Section 1 – Quality Management

Section 2 – Safety Management

a) All Ships

S.No	Code	Item		Y	N
1.	SSM01	Are sufficient crew available on board at all times to handle cargo work, moorings, emergencies etc. (STCW II/8, ISGOTT 4.1.2)
2.	SSM02	Is personnel protective gear such as Boiler suits, Safety Shoes, Eye Protection, Ear Protection etc. provided and worn.
3.	SSM03	Are Emergency Muster lists displayed and bear the ranks of all the personnel on board. Are the Muster Lists properly filled in and signed by the Master.
4.	SSM04	Are Boat and Fire Drills conducted as per Administration requirements and logged.
5.	SSM05	Is a Fire Control Plan exhibited within the accommodation (SOLAS II-2/20)
6.	SSM06	Is such a Plan also available outside the accommodation.
7.	SSM07	Are Officer’s familiar with operation of Fire Fighting, Life Saving and other Emergency Equipment (STCW RES.3.11.(b)(iv)).
8.	SSM08	Are inspection reports of liferafts, fixed and portable extinguishers & foam analysis onboard.
9.	SSM09 SSM10	Is Lighting adequate – on Deck – in Enclosed Spaces
10.	SSM11 SSM12 SSM13 SSM14	Are other safety notices such as the foll. displayed; a) Donning of L/jackets b) Drug and Alcohol Policy (HSE) c) Pollution Prevention d) Placards and Warning notices sent by Company.
11.	SSM15	Are relevant IMO signs displayed.
12.	SSM16	Is Electric Welding Equipment in good condition
13.	SSM17	Are Safety Guidelines available for use with Electric Welding Equipment.
14.	SSM18	Is Gas Welding/Burning Equipment in good condition.
15.	SSM19 SSM20	Is there fixed piping from Gas Bottles to operating position.(SOLAS II-2/51), if no, are Flexible hoses in use.
16.	SSM21 SSM22	Are spare Gas and Oxygen bottles stowed apart in a dedicated storage outside Engine Room and Accommodation. Is the Storage position clearly marked.
17.	SSM23	Are notices like ship’s maneuvering characteristics, Turning circle diagram etc. prominently displayed in wheelhouse. (SOLAS II-1/28.3, V/19.2(c))
18.	SSM24	On UMS ships are procedures to be adopted prior to changeover of M/E control, displayed and signed by Master and Chief Engineer and are they followed (STCW 111/1)
19.	SSM25	For UMS ships, is there evidence to show alarms are tested as per UMS checklist.
20.	SSM26	Is signal equipment in good working order.
21.	SSM27	Are approved stability booklets, damaged stability booklets(tankers), grain loading manuals(bulk carriers) available.
22.	SSM28	Is SWL of the E/R overhead crane well displayed.
23.	SSM29	Are remote trips, quick closing valves etc. tested on routine basis and recorded.
S.No	Code	Item	Y		N
24.	SSM30	Is E/R machinery in good condition with moving parts suitably guarded.
25.	SSM31	Are Enclosed space/Cold work/Hot work procedures identified and followed (Form D-49)
26.	SPP01	Are Sea Valves/Overboard Valves/ Bilge Overboard Valves suitably lashed/sealed/ locked/marked
27.	SPP02	Is ship free from any Hull, Bulkhead, Valve or Pipeline leakages liable to cause Pollution or effect cargo handling.
28.	SPP03 SPP04	Are suitable Spill Containers placed around Bunker/ Diesel Tank Vents. Are the drains plugged.
29.	SPP05	Are unused Cargo/Bunker Line Manifolds Blanked and fully bolted.
30.	SPP06	Are Hydraulic Lines and Machinery free of leaks.
31.	SPP07	Is Deck free of Oil/Oily Materials.
32.	SPP08	Are means readily available for dealing with small oil spills.
33.	SPP09	Is there any warning or safeguard against Bilge Overboard Discharge being accidentally opened (USCG 33 CFR 153,154,156)
34.	SPP10	Is Engine Room Bilge Oily-Water Separator in good working condition.
35.	SLS01	Are Lifeboats, Lifeboat Equipment, Lowering Equipment and associated items in good order (SOLAS III/19).
36.	SLSO2	Have Life boats been lowered and waterborne within last 3 months (SOLAS III/18.3.7).
37.	SLS03	Are Liferaft service dates in order (SOLAS III/19.8)
38.	SLS04 SLS05	Are Liferafts fitted with Hydrostatic releases (SOLAS III/29). Are the Hydrostatic release in good condition and properly attached (SOLAS III/38, 6.3).
39.	SLS06 SLS07	Are Lifeboat and Liferaft launching instructions displayed (SOLAS III/9.2). Are these visible under emergency lighting condition.
40.	SLS08 SLS09	Are Lifebuoys in good condition (SOLAS III/7.1, 27.1). Are Lifebuoy lights in operating condition (SOLAS III/7.1.3, 27.1.2, 31.2).
41.	SLS10	Are Manoverboard Smoke Signals attached to quick release Lifebuoys and are these in good condition (SOLAS III/7.1.3).
42.	SLS11	Is ship equipped with Immersion suits and/or TPA’s (SOLAS III/7.3, 27.3).
43.	SLS12	Are Pyrotechnics, including Line Throwing Apparatus, in date and in good condition (SOLAS III/35, 36, 37, 49).
44.	SLS13 SLS14 SLS15	Is Oxygen Resuscitation Equipment available (ISGOTT 10.7) Is suitable stretcher available. Is Medical Locker stocked to Flag State requirements.
45.	SLS16	Are Pilot Ladders in good condition (SOLAS V/17a).
46.	SLS17 SLS18	Are overside Accommodation Ladders in good condition (SOLAS V/17b). Are they arranged to face aft (Tankers only).
47.	SLS19 SLS20 SLS21	Is Gangway in good condition and properly rigged (ISGOTT 4.6.1) Is Gangway Safety Net rigged. Is there a Lifebuoy with Lifeline near the Gangway or Accommodation Ladder.
48.	SFF01 SFF02	Are Fire Mains, Pumps, Hoses and Nozzles in good order (SOLAS II-2/4, 21). Are they ready for immediate use.
49.	SFF03	Do Fixed Gas Extinguishing Systems appear in good condition (SOLAS II-2/5, 21).
50.	SFF04	Are Fire Appliances located in compliance with Fire plans (SOLAS II-2/20).
51.	SFF05	Are Portable Fire Extinguishers in good order with Operating Instructions clearly marked (SOLAS II-2/6, 21).
52.	SFF06	Are Fireman’s Outfits in good condition and ready for immediate use (SOLAS II-2/17).
53.	SFF07 SFF08 SFF09 SFF10	Are Breathing Apparatus sets ready for immediate use with fully charged Air Bottles (SOLAS II-2/17). Are sufficient fully charged spare Air Bottles available. Does the ship have Recharging Compressor. Are Officers and Crew familiar with donning and use of breathing apparatus.
54.	SFF11 SFF12	Is Ship-Shore Fire Connection readily available (SOLAS II-2/19). Is the location clearly marked.
55.	SFF13	Is the paint locker fitted with a fixed fire smothering system. State smothering medium.
56.	SFF14	Are Fire Alarms tested regularly (SOLAS II-2/13).
57.	SFF15 SFF16	Are all vent flaps and Funnel Dampers marked ‘OPEN/SHUT’. Are they free to operate (SOLAS II-2/16.9, 2/48).
S.No	Code	Item		Y	N
58.	SFF17 SFF18	Are Vent Fan stops operational (SOLAS II-2/16.10). Are they clearly marked.
59.	SFF19	Is Fire Detection and Alarm System, if fitted, fully operational (SOLAS II-2/13).
60.	SMG01	Is the Mooring Arrangement satisfactory (ISGOTT 3.5)
61.	SMG02	Are moorings tended regularly (OCIMF EM CH1).
62.	SMG03 SMG04 SMG05	Are Deck Winches and Windlasses in good condition (ISGOTT 3.5.5). Do Brake linings and Pins appear to be in good condition. Are ropes and wires correctly reeled on to winch.
63.	SMG06	Are Fairleads and Rollers free (OCIMF MEG 8.5).
64.	SMG07 SMG08 SMG09	Are Anchors and Cables in good condition (OCIMF EM Ch 6). Are Anchor securing arrangements in good condition. Is bitter end secured and capable of being slipped.
65.	SMG10 SMG11	Are cargo handling/hose handling/store handling cranes/derricks and associated equipment in good working condition (IMO RES A535 13). Is SWL clearly marked on all lifting equipment.
66.	SRD01	Is Emergency Lifeboat Transmitter regularly tested (SOLAS IV/13J).
67.	SRD02	Are Emergency Batteries in good working condition (SOLAS IV/10(1)).
68.	SRD03	Are EPIRBS fully inspected and tested (SOLAS III/6.2.3)
69.	SRD04 SRD05	Are there at least 3 two-way Radiotelephone Apparatus on board (SOLAS III/6.2.4). Are these maintained in satisfactory condition.
70.	SER01	Are all items of Main and Auxiliary Machinery reported to be fully operational.
71.	SER02	Are the E/R alarms operational and periodically tested.
72.	SER03 SER04	Are Emergency Escape routes clearly marked. Are they unobstructed.
73.	SER05	Are Engine Room bilges clean and free of oil (ISGOTT 2.13.4).
74.	SER06	Are Bilge high level alarms and E/R tank high/low alarms, as applicable, functional and calibrated.
75.	SER07	Are weighted cocks on sounding pipes in E/R kept normally in shut position.
76.	SER08	Is condition of Emergency Generator or Batteries satisfactory (SOLAS II-1/43).
77.	SER09 SER10	Does Steering Gear/Steering Gear Compartment comply with the Solas Requirements (SOLAS II-1/29). Is the gear and compartment free of any obvious Hydraulic leaks.
78.	SER11	Has Emergency Steering Gear been tested recently (SOLAS V/19-2(d)).
79.	SER12	Is Emergency Header Tank fully charged (SOLAS II.1/29.12).
80.	SER13	Is there a compass at the Emergency Steering Position in the Steering Flat (SOLAS V/12f)
81.	SER14	Are communications with Bridge satisfactory (SOLAS II-1/29.10).
82.	SER15	Is Rudder Angle Indicator clearly visible at the Emergency Steering position (SOLAS II-1/29.11).
83.	SER16	Is access to steering gear unobstructed (SOLAS II-1/29.13).
84.	SLL01	Are Loadlines correctly marked and clearly indicated.
85.	SLL02	Do all Deck Openings appear to be watertight and capable of being properly secured.
86.	SLL03	Are Watertight doors in good condition and capable of being properly secured.
87.	SLL04	Are Portholes, Windows and Deadlights in good condition.
88.	SLL05	Are vents and Airpipes on Freeboard Deck in good condition and fitted with closing devices.
89.	SLL06	Are shipside and other Guard Rails in satisfactory condition.
90.	SHK01	Is general Hull condition satisfactory.
91.	SHK02	Is general condition of Deck and Fittings satisfactory.
92.	SHK03	Is general condition of Superstructure satisfactory.
93.	SHK04	Are Engine Room and Pump Room spaces in clean condition.
94.	SHK05	Is Accommodation clean and tidy.
95.	SHK06	Are Food Storerooms, Food Handling Spaces, Refrigerated Spaces, Galleys and Pantries clean and tidy.

b) Tankers

S.No	Code	Item	Y	N
1	SSM31	On T an Are rescue lines and safety harness permanently rigged in the pump room.(ISGOTT 2.16.3).
2.	SSM32	Are Smokerooms identified and Smoking Regulations posted.
3.	SSM33	Are Safety notices such as “NO SMOKING”, “OIL DISCHARGE PROHIBITED” posted.
4.	SSM34	Are all external doors, ports and windows kept closed in port(ISGOTT 6.1.2)
5.	SSM35	Are Pumproom entry procedures identified and followed.
6.	SSM36	Are Pumprooms adequately ventilated (SOLAS II-2/59.3).
7.	SPP11	Is there an approved ODMCS on board. (MARPOL 15(3).
8.	SPP12	Is there an approved ODMCS Manual on board.
9.	SPP13	Are records available of the usage of ODMCS.
10.	SPP14	Is there an approved CBT Manual on board (MARPOL 13A(4).
11.	SPP15	Are Scuppers effectively plugged. (ISGOTT 6.9.3)
12.	SPP16	Is visual condition of Cargo/Bunker Pipelines and Couplings satisfactory.
13.	SPP17	Are suitable Spill Containers and Gratings placed under Cargo Manifolds and is their condition satisfactory. (USCG 33 CFR 155.310)
14.	SFF20	Do Fixed Deck Foam systems appear in good condition. (SOLAS II-2/61)
15.	SFF21	Are Isolating valves in Fire and Foam lines clearly marked and operational. (SOLAS II-2/4.3.6)
16.	SCB01	Are Material Safety Data sheets available for products carried.
17.	SCB02	Is there sufficient Technical information available for safe handling of Cargo, Ballast and Slops.
18.	SCB03	Are pumping plans and suitable pipeline diagrams available onboard.
19.	SCB04	Are Cargo/Ballast pumps fully operational.
20.	SCB05	Does the vessel have any inherent stability problems.
21.	SCB06	Are procedures and stability information available to counter any stability problem.
22.	SCB07	Are Pump Controls, Alarms and Trips functioning correctly. (ISGOTT 6.4)
23.	SCB08	Are Cargo/Ballast Pump Gauges and Tachometers all operational.
24.	SCB09	Are stripping pumps and associated controls/gauges fully operational.
25.	SCB10	Are Eductors and associated Gauges/indicators fully operational.
26.	SCB11	Are Self Priming/Draining facilities and associated gauges/indicators fully operational.
27.	SCB12	Is Pumproom High level Bilge Alarm fitted and operational.
28.	SCB13	Are Manifold Back Pressure Gauges fitted and in working order.
29.	SCB14	Are Cargo/Ballast valves fully operational from designed control position.
30.	SCB15	Is an adequate athwartship Deck Coaming fitted in way of Accommodation and Service areas.(SOLAS II-2/56.6)
31.	SCB16	Is the system free of any interconnections between Cargo/Bunker system.
32.	SCB17	Is the system free of any interconnection between Cargo/Ballast Systems.
33.	SCB18	Do P/V valves and Flame Screens appear in good condition. (ISGOTT 6.2.3)
34.	SCB19	Indicate type of Cargo Venting System:
35.	SCB20	Is ship operating under closed conditions.
36.	SCB21	Indicate which kind of Closed Ullaging/Guaging System is fitted:
37.	SCB22	If portable, does the sounding pipe extend the full depth of the tank. (ISGOTT 7.4)
38.	SCB23	If no, are ISGOTT guidelines regarding static hazards adhered to. (ISGOTT 7.4)
39.	SCB24	Are Tank High Level Alarms fitted.
40.	SCB25	Are closed Sampling Devices fitted.
41.	SCB26	Is an Inert Gas System fitted. (SOLAS II-2/60)
42.	SCB27	Is an approved IG manual on board.
43.	SCB28	Is the IG System fully operational including Instrumentation, Alarms and Trips.(SOLAS II-2/62)
44.	SCB29	Are Pressure and Oxygen Content Recorders and Indicators in Cargo position working.(SOLAS II-62.16.1)
45.	SCB30	Are they in agreement with fixed Pressure Gauges and Oxygen Analyser.
46.	SCB31	Are IG lines, Mast Risers, High Velocity Vents, if fitted and Vent Stacks in satisfactory condition.
47.	SCB32	Is Liquid level in Water Seal correct and clearly visible.
48.	SCB33	Is IG Non-Return valve working.
49.	SCB34	Can Tanks be individually isolated from the IG Main.(SOLAS II-2/62.11.2.1)
50.	SCB35	Is log kept of I.G operations eqpt testing and maintenance.
51.	SCB36 SCB37	Is O2 content of delivered I.G in line less than 5%. Is O2 content in cargo tanks less than 8%.
S.No	Code	Item	Y	N
52.	SCB38	Is fixed O2 analyser calibrated prior to cargo operations.
53.	SCB39	Is a Crude Oil Washing (COW) Installation fitted. (MARPOL 13(6) or (8)
54.	SCB40	Is an approved COW Manual on board.
55.	SCB41	Is Cow being carried out on this occasion. (IMO COW 1.6.1)
56.	SCB42 SCB43 SCB44 SCB45 SCB46 SCB47	If yes, has the following been checked; a) COW Check List b) Pressure Test of COW System prior to use c) COW Plan d) Are COW Line Pressure Gauges working e) If Tank Cleaning Heater is effectively blanked or isolated f) Is person in charge of COW operation certificated and experienced
57.	SCB48	Are there instruments capable of measuring hydrocarbon content in O2 deficient atmosphere available and working.
58.	SMG12	Are Emergency Towing wires in good condition and properly rigged. (ISGOTT 3.7.2)
59.	SMG13	Are Bow Stoppers fitted. (OCIMF SPM 2.1)
60.	SMG14	Is Emergency Towing System fitted at the forecastle and on aft deck (tankers > 20000 dwt)
61.	SRD06	Are Main Transmitting Aerials earthed. (ISGOTT 4.11.2)
62.	SOM01	Is the fire wire rigged not more than 1 meter above sea level?
63.	SOM02	Is permission taken from head office prior to carrying out hot work in hazardous areas.
64.	SOM03	Are enclosed space entry procedures followed for entry into pumproom after ventilation has been stopped?
65.	SOM04	Are wires and ropes reeled properly on the winch drums?
66.	SOM05	Does the vessel have mixed mooring?
67.	SOM06	Is the breaking stress of mooring tails > 137% of the breaking stress of the wires.
68.	SOM07	Is the location of lighterage equipment well marked?
69.	SOM08	Is lighterage equipment available and maintained in its marked location?
70.	SOM09	Are the Walkie Talkies in use intrinsically safe? No. of W/T sets on board__________
71.	SOM10	Have cargo and COW pipelines been pressure tested within last 12 months and is date and pressure prominently stenciled on the pipelines? Last done
72.	SOM11	Has the vessel been subject to unannounced D & A tests within last 12 months? Last done
73.	SOM12	Has the annual test for winch Brake Holding Capacity been done? Last done
74.	SOM13	Are means available to trip the COP from outside the pumproom?

CODES

QUALITY MANAGEMENT

QDC = DOCUMENT CONTROL
QER = ENGINE ROOM
QSP = SAFETY AND POLLUTION
QTR = TRAINING
QMR = MASTER’S RESPONSIBILITY
QWH = WHEELHOUSE
QCO = CARGO OPERATIONS
QRR = MATERIAL RECEIPTS & INSPECTION
QNC = NONCONFORMING PRODUCTS AND CORRECTIVE ACTIONS
QCM = CALIBRATION OF MEASURING AND TEST EQUIPMENT

SAFETY MANAGEMEN

SSM = SAFETY OF PERSONNEL
SRD = RADIO EQUIPMENT
SPP = POLLUTION PREVENTION
SER = ENGINE ROOM
SLS = LIFESAVING APPLIANCES
SLL = LOAD LINE
SFF = FIREFIGHTING APPLIANCES
SHK = HOUSEKEEPING
SMG = MOORING EQUIPMENT
SCB = CARGO/BALLAST SYSTEM
SOM = OIL MAJORS

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