Checklist for quality and safety management audit on ships ? |

Checklist for quality and safety management audit on ships ?


M.V./M.T                                                                                                          DATE : ——————–

AUDITOR                                                                                                                                                    PORT :—————————-

NOTE: Any item marked in the “N” column below  must be supported by suitable remarks/explanations in the Auditor’s report.
S.No Code Item Y N
1. QDC01      Are Masters, Chief Engineer Officer and Chief Officers filing system in order. (SQP 16.4)    
2. QDC02 Are all ships statutory certificates in order. (SQP 9.14, Form D-13)    
3. QDC03 Are Quarterly/Annual survey status and class certificates available. (SQP 9.14)    
4. QDC04 Are vessels Deck/Engine log books up-to-date and signed (SQP 16)    
5. QDC05 Is vessels official log book up-to-date.(SQP 16)    
6. QDC06 Has Technical Superintendent inspected the vessel within last 6 / 12 months. Is inspection report available.(SQP 16.4)    
7. QDC07


Is a list of all manuals and drawings available with Chief Engr Officer and Chief Officer.

Is there evidence to show these are checked at regular intervals. (SQP 9.13)

8. QDC09 Has a list of nautical publications been prepared indicating their year of edition and current status.(Circ 235.2/17/95)    
9. QDC10 Are copies of Officers appointment letter, medical certificate, Certificate of competency and STCW course certificates available. Is a summary statement made showing the status(FPP)    
10. QDC11 Are copies of all shipboard manuals read and signed by all Officers on the relevant page.

(SQP 0.4)

11. QDC12 Are ‘record of changes’ of all shipboard manuals up-to-date. (QSM 11.10)    
12. QDC13 Are the PMS routines up-to date. (SQP 9.9)    
13. QDC14 Are the Ships Mail procedures in order. (SQP 9.16)    






Are the following records available;

a)   Minutes of monthly Safety Committee meeting (SQP 9.2.5)

b)  Minutes of the last Management Review (SQP 1.9)

c)   Form D-41 (SQP 13.1.4)

d)  QSMS Audit report and Form QA-16 for same (SQP 13.1.5)

e)       Shipboard familiarization – Form D-54 (SQP 18.3)

15. QSP01 Are the LSA/FFA Registers up-to-date(SQP 9.9.1).    
16. QSP02





Are Drills and Training specified in doc. ESPEP, SQT and SCP conducted and logged (SQP 18.2).

Is the Oil Pollution Contingency Muster List (Form D-48) displayed and are drills held. Are Monthly Pollution Contingency drills held.(ESPEP 10).

Are all contingencies listed Annex 8 of doc. ESPEP covered in past one year.

17. QSP15


Is the location of onboard clean up equipment for oil spill well marked. M’ship Locker P/Side

Is inventory of the eqpt maintained.(ESPEP 9)

18. QTR04


Is the Training Log (Form D-51) maintained. (SQP 16)

Are records such as notification reports and time logs maintained for training drills along with the Training Log, where required.













Are operational procedures for foll. equipment clearly displayed near the equipment and signed by the responsible officer;

a) Emergency Generator

b) Emergency Fire Pump

c)  CABA compressor

d) Emergency Transmitter

e) Oily Water Separator

f)  O.D.M.C.S (Tankers only)

g) Sewage Plant

h) Release procedure for fixed fire ext. system (CO2, Halon,Foam)

i)     Emergency operation of steering gear

j)     Incinerator

S.No Code Item Y N
20. QSP17 Are entries of monthly inspection of vessel by Master, Chief Engr Officer and Chief Officer made in the Deck/Engine log books (SQP 10.5).    
21. QSP18 Are Oil Record books part I and II up-to-date (SQP 22.1)    
22. QSP19 Is Garbage Log maintained and Marpol Annex 5 poster suitably displayed.(SQP 16.5)    
23. QSP20 Are suitable drums/bins placed on poop deck for garbage and marked ‘Plastics’, ‘Others’ etc.    
24. QSP21 Are records available to evidence that sludge has been incinerated or discharged to shore facility. (Circ 235.1/09/95)    
25. QSP22 Are bunkering and oil transfer procedure clearly displayed.(SQP 9.17)    
26. QSP23 Are records of daily E/R tank sounding maintained (SQP    
27. QMR01 Are Master & crew aware of the Company’s Quality, Safety and Environment Protection Policy. (QSM 1.2)    
28. QMR02


Are Master & crew aware of the Drug and Alcohol Policy. (QSM 1.2, 24.3).

Are there records of random checks carried out on crew. (SQP 24.5.8), Is drug and alcohol register maintained.

29. QMR04


Are Master & crew aware whom to contact for reporting any contingency that may arise. (SCP 2.1, ANNEX 2)

Are Master & crew aware who is the Management Representative and Designated Person of the Company.( QSM 1.6, 1.7)

30. QMR06 Are Master & crew aware that all accidents/incidents/near misses must be reported immediately and that these should be investigated thoroughly for the cause. (SQP 9.2.4)    
31. QWH01 Are Master’s standing orders displayed and signed by present Master and Deck officers. (SNP 4.3)    
32. QWH02 Are Pre-arrival and Pre-departure port checklists filled in and documented. (SNP 7.2, 7.3)    
33. QWH03 Is chart correction folio index maintained and reflects the status of correction for each chart. (Circ 235.2/17/95)    
34. QWH04


Are voyage charts corrected up-to-date.

Are all outdated/canceled charts identified and kept away, if not destroyed.(Circ 235.2/17/95)

35. QWH06 Is Passage Planning carried out from berth to berth. (SNP 5.2)    
36. QWH07


Is Pilot Information card filled and available for entry/departure port. (SNP 7.3.4)

Are sufficient fixes available on chart for entry into port (SNP 8).

37. QWH09 Are all publications such as List of Lights, List of Radio Signals, Tide Tables, Sailing Directions of latest edition or corrected to latest NTM, as applicable. (Circ 235.2/17/95)    
38. QWH10 Is evidence of position fixing other than by Satnav or GPS available. (SNP)    
39. QWH11 Are vessels on international voyages sending regular reports to the concerned Reporting System such as AMVER, INDSAR etc. (SCP    
40. QWH12





Are foll. logs maintained;

a) Master Night Order book (SQP 16.5)

b) Radar logs(SQP 16.5)

c)  Compass error log(SQP 16.5)

d)  Bridge movement book(SQP 16.5)

e)   GMDSS log(SQP

41. QWH17 Are navigational warning and weather reports filed for reference.(SNP 9.3)    
42. QWH18 Is the Ship’s Technical Library maintained. (SQP 2.2)    
43. QWH19 Are watch schedules prominently posted for Watchkeepers (Form D-55, SQP 9.27)    
44. QCO01 Are Cargo gear registers up-to-date.(BCP 2.3)          
45. QCO02 Are record of cargo wires in use along with their test certificates available.(SQP 10.2.1)    
46. QCO03 Do all spare new wires and ropes bear tags giving reference of the test certificate.(SQP 12.2.2)    
47. QCO04 Are all old and condemned wires and ropes identified and tagged to prevent their usage.(SQP12.2.3)    
48. QCO05 Is the Loadicator functional and check sheets/printouts available for each stowage.(BCP 3.3, SQP 1.5.1, TCP 3.1)    
49. QCO06 Are documents available evidencing cargo planning (BCP 3.5, TCP)    
50. QCO07 Are stowage plans, cargo papers documented. (BCP 3.5, TCP)    
51. QCO08 Are loading/discharging plans with hold/tank wise sequence of operation documented and known to all. (BCP 3.5, 3.6, TCP)    
52. QCO09 Are certificates of inspection by surveyors/terminal representative prior to loading/discharge available.(BCP 6, TCP 1.8)    
S.No Code Item Y N
53. QCO10








On Tankers are foll. records maintained, (TCP 1.8)

a) Cargo Pump log (Deck) (Form D-40)

b) Cargo pump log (engine) (Form E-29)

c) IGS log, (Form E-30) & COW check list where applicable

d) Inspection of cargo pipe line-up prior to start of cargo operations (TCP )

e) Inspection of cargo tank venting prior to start of cargo  operations (TCP)

f) Check for oil in water ballast prior to deballasting (TCP)

g) Hourly inspection of cargo pumproom (TCP )

h) Ship/Shore safety checklist (Form D-24).  (TCP )

54. QCO18


On Bulk carriers are foll. records maintained

a) Pre-loading/discharge checks (BCP ANNEX 1)

b) Ship/shore safety checklist (Form D-23)                                     

55. QCO20


Are all instructions received from Charterers/Managers regarding cargo carriage documented.(SQP 1.3)

Is there evidence of review of the Charter Party and Voyage Instructions By Master, Chief Engineer and Chief Officer (TCP 5.2, BCP 2.2.1)

56. QCO22


On Bulk carriers are written instructions available for precautions to be taken while loading/carriage/discharge.

Are these posted conspicuously. (BCP 3.4)     

57. QCO24 Are records of hatch steelwork and stevedore damage inspection available. (BCP 3.4)    
58. QER01 Are Chief Engineers standing orders displayed in the Engine Control Room.  (SQP 1.4.3)    
59. QER02 Are Procedures for Emergency operation of the Main Engine displayed and signed by Chief Engr.  (SQP 1.4.3)    
60. QER03 Are record of routine overhauls and running hrs of M/E units and other machinery up-to-date.(SQP 1.4)    
61. QER04 Are lube oil  samples being drawn and analysed periodically. (SQP    
62. QER05 Are the Spare Parts Inventory registers maintained up-to-date.(SQP 9.10)    
63. QER06 Does the vessel have sufficient spares to carry out planned maintenance when due.    




Are foll. Records available for bunkering;

a) Bunkering Plan (SQP

b) Bunkering Checklist (Form E-23)

c) Fuel oil samples (SQP 10.6)

65. QER11 Is the lagging on M/E, A/E exhaust trunking and boiler uptake in proper condition?    
66. QCM01 Is a list of all portable measuring eqpt. such as explosimeter, tankscope, oxygen analyser, toxic gas detector etc.  available along with their make, type, serial no. date of manufacture etc.(SQP 11.3, 11.5)    
67. QCM02 Are records available of shore calibration last done for above eqpt.(SQP 11.2)    
68. QCM03 Are calibration kits available for on board test of these eqpt. (SQP 11.2)    
69. QCM04 Are records of onboard calibration maintained in  Form D-52. (SQP 11.3)    
70. QCM05


Are periodic checks done on board to verify correctness of loadicator  & are they recorded.(SQP 11.5)

Is class approved manual for above onboard.

71. QCM07 Are records available for servicing of radars, gyro compass & other navigational aids.(SQP 11.4)    
72. QCM08 Are records available of Radar performance monitor tests or other means of Radar calibration (SQP 11.5)    
73. QNC02 Are accidents incident, near miss related to eqpt.,  personnel, pollution being reported promptly and Form D-41 being filled in. (SQP 13.1.4)    
74. QNC03 Is root cause analysis being carried out and corrective actions being taken on board on basis of incident reports. (SQP 14)    
75. QNC04 Are wrongly supplied items, whenever received, being identified to avoid inadvertent use.(SQP 10.2)    
76. QNC05 Are all expired pyrotechnics stored away from valid ones.(SQP 12.2.3)    
77. QNC06 In case of serious nonconformity like cargo hold or tank being turned down, are reports of surveyors along with their resurvey reports documented.(SQP 13.1)       
78. QRR01 Are indents for stores/spares made as per frequency prescribed in the procedures. (SQP 6.2.2)    
79. QRR02


Is one copy of the indent retained on board. (SQP 6)

Is it marked with sanctioned and receipt quantities as applicable.

S.No Code Item Y N
80. QRR05 When any item is received, is it verified against the requisition (SQP 10.2.1)    
81. QRR07



Are relevant class certificates received along with major items such as cyl. liners, anchor cables etc. (SQP

Are Test certificates received along with new wires and ropes for use in Cargo gear, Gangways and L/boat davits. (SQP

82. QRR09 Are Emergency Requirements of the vessel for spares/stores/repairs promptly addressed

(SQP 6.3, 9.6.2b)

83. QTR01 Is E.S.Solas Training Manual available on board (SQP 2.1)    
84. QTR02 Is a copy available in crews and officers smokerooms.    
85. QTR03 Are all staff familiar with the Company’s policy on Quality, Safety and Environment protection. (QSM 1.2)    
86. QTR04 Is  procedure to ensure Fitness for Duty followed and Form D-55 filled in. (SQP    
87.   Is Form B of IOPP certificate correctly filled out?    
88.   Is the latest list of Coastal States contacts in case of pollution emergency available with doc. ESPEP?    

Section 1 – Quality Management                                                     

Section 2 – Safety Management

a) All Ships

S.No Code Item Y N
1. SSM01 Are sufficient crew available on board at all times to handle cargo work, moorings, emergencies etc. (STCW II/8, ISGOTT 4.1.2)
2. SSM02 Is personnel protective gear such as Boiler suits, Safety Shoes, Eye Protection, Ear Protection etc. provided and worn.
3. SSM03 Are Emergency Muster lists displayed and bear the ranks of all the personnel on board.  Are the Muster Lists properly filled in and signed by the Master.
4. SSM04 Are Boat and Fire Drills conducted as per Administration requirements and logged.
5. SSM05 Is a Fire Control Plan exhibited within the accommodation (SOLAS II-2/20)
6. SSM06 Is such a Plan also available outside the accommodation.
7. SSM07 Are Officer’s familiar with operation of Fire Fighting, Life Saving and other Emergency Equipment (STCW RES.3.11.(b)(iv)).
8. SSM08 Are inspection reports of liferafts, fixed and portable extinguishers & foam analysis onboard.
9. SSM09


Is Lighting adequate – on Deck

                                 – in Enclosed Spaces






Are other safety notices such as the foll. displayed;

     a) Donning of L/jackets

     b) Drug and Alcohol Policy (HSE)

      c)     Pollution Prevention

      d)     Placards and Warning notices sent by Company.

11. SSM15 Are relevant IMO signs displayed.
12. SSM16 Is Electric Welding Equipment in good condition
13. SSM17 Are Safety Guidelines available for use with Electric Welding Equipment.
14. SSM18 Is Gas Welding/Burning Equipment in good condition.
15. SSM19


Is there fixed piping from Gas Bottles to operating position.(SOLAS II-2/51),

 if no, are Flexible hoses in use.

16. SSM21



Are spare Gas and Oxygen bottles stowed apart in a dedicated storage outside Engine Room and Accommodation.

Is the Storage position clearly marked.

17. SSM23 Are notices like ship’s maneuvering characteristics, Turning circle diagram etc. prominently displayed in wheelhouse. (SOLAS II-1/28.3, V/19.2(c))
18. SSM24 On UMS ships are procedures to be adopted prior to changeover of M/E control, displayed and signed by Master and Chief Engineer and are they followed (STCW 111/1)
19. SSM25 For UMS ships, is there evidence to show alarms are tested as per UMS checklist.
20. SSM26 Is signal equipment in good working order.
21. SSM27 Are approved stability booklets, damaged stability booklets(tankers), grain loading manuals(bulk carriers) available.
22. SSM28 Is SWL of the E/R overhead crane well displayed.
23. SSM29 Are remote trips, quick closing valves etc. tested on routine basis and recorded.
S.No Code Item Y N
24. SSM30 Is E/R machinery in good condition with moving parts suitably guarded.
25. SSM31 Are Enclosed space/Cold work/Hot work procedures identified and followed (Form D-49)
26. SPP01 Are Sea Valves/Overboard Valves/ Bilge Overboard Valves suitably lashed/sealed/ locked/marked
27. SPP02 Is ship free from any Hull, Bulkhead, Valve or Pipeline leakages liable to cause Pollution or effect cargo handling.
28. SPP03


Are suitable Spill Containers placed around Bunker/ Diesel Tank Vents.

Are the drains plugged.

29. SPP05 Are unused Cargo/Bunker Line Manifolds Blanked and fully bolted.
30. SPP06 Are Hydraulic Lines and Machinery free of leaks.
31. SPP07 Is Deck free of Oil/Oily Materials.
32. SPP08 Are means readily available for dealing with small oil spills.
33. SPP09 Is there any warning or safeguard against Bilge Overboard Discharge being accidentally opened (USCG 33 CFR 153,154,156)
34. SPP10 Is Engine Room Bilge Oily-Water Separator in good working condition.
35. SLS01 Are Lifeboats, Lifeboat Equipment, Lowering Equipment and associated items in good order (SOLAS III/19).
36. SLSO2 Have Life boats been lowered and waterborne within last 3 months (SOLAS III/18.3.7).
37. SLS03 Are Liferaft service dates in order (SOLAS III/19.8)
38. SLS04


Are Liferafts fitted with Hydrostatic releases (SOLAS III/29).

Are the Hydrostatic release in good condition and properly attached (SOLAS III/38, 6.3).

39. SLS06


Are Lifeboat and Liferaft launching instructions displayed (SOLAS III/9.2).

Are these visible under emergency lighting condition.

40. SLS08


Are Lifebuoys in good condition (SOLAS III/7.1, 27.1).

Are Lifebuoy lights in operating condition (SOLAS III/7.1.3, 27.1.2, 31.2).

41. SLS10 Are Manoverboard Smoke Signals attached to quick release Lifebuoys and are these in good condition (SOLAS III/7.1.3).
42. SLS11 Is ship equipped with Immersion suits and/or TPA’s (SOLAS III/7.3, 27.3).
43. SLS12 Are Pyrotechnics, including Line Throwing Apparatus, in date and in good condition (SOLAS III/35, 36, 37, 49).
44. SLS13



Is Oxygen Resuscitation Equipment available (ISGOTT 10.7)

Is suitable stretcher available.

Is Medical Locker stocked to Flag State requirements.

45. SLS16 Are Pilot Ladders in good condition (SOLAS V/17a).
46. SLS17


Are overside Accommodation Ladders in good condition (SOLAS V/17b).

Are they arranged to face aft (Tankers only).

47. SLS19



Is Gangway in good condition and properly rigged (ISGOTT 4.6.1)

Is Gangway Safety Net rigged.

Is there a Lifebuoy with Lifeline near the Gangway or Accommodation Ladder.



48. SFF01


Are Fire Mains, Pumps, Hoses and Nozzles in good order (SOLAS II-2/4, 21).

Are they ready for immediate use.

49. SFF03 Do Fixed Gas Extinguishing Systems appear in good condition (SOLAS II-2/5, 21).
50. SFF04 Are Fire Appliances located in compliance with Fire plans (SOLAS II-2/20).
51. SFF05 Are Portable Fire Extinguishers in good order with Operating Instructions clearly marked (SOLAS II-2/6, 21).
52. SFF06 Are Fireman’s Outfits in good condition and ready for immediate use (SOLAS II-2/17).
53. SFF07




Are Breathing Apparatus sets ready for immediate use with fully charged Air Bottles (SOLAS II-2/17).

Are sufficient fully charged spare Air Bottles available.

Does the ship have Recharging Compressor.

Are Officers and Crew familiar with donning and use of breathing apparatus.

54. SFF11


Is Ship-Shore Fire Connection readily available (SOLAS II-2/19).

Is the location clearly marked.  

55. SFF13 Is the paint locker fitted with a fixed fire smothering system.

State smothering medium. 

56. SFF14 Are Fire Alarms tested regularly (SOLAS II-2/13).
57. SFF15


Are all vent flaps and Funnel Dampers marked ‘OPEN/SHUT’.

Are they free to operate (SOLAS II-2/16.9, 2/48).

S.No Code Item Y N
58. SFF17


Are Vent Fan stops operational (SOLAS II-2/16.10).

Are they clearly marked.

59. SFF19 Is Fire Detection and Alarm System, if fitted, fully operational (SOLAS II-2/13).
60. SMG01 Is the Mooring Arrangement satisfactory (ISGOTT 3.5)
61. SMG02 Are moorings tended regularly (OCIMF EM CH1). 
62. SMG03



Are Deck Winches and Windlasses in good condition (ISGOTT 3.5.5).

Do Brake linings and Pins appear to be in good condition.

Are ropes and wires correctly reeled on to winch.

63. SMG06 Are Fairleads and Rollers free (OCIMF MEG 8.5).
64. SMG07



Are Anchors and Cables in good condition (OCIMF EM Ch 6).

Are Anchor securing arrangements in good condition.

Is bitter end secured and capable of being slipped.

65. SMG10


Are cargo handling/hose handling/store handling cranes/derricks and associated equipment in good working condition (IMO RES A535 13).

Is SWL clearly marked on all lifting equipment.

66. SRD01 Is Emergency Lifeboat Transmitter regularly tested (SOLAS IV/13J).  
67. SRD02 Are Emergency Batteries in good working condition (SOLAS IV/10(1)).
68. SRD03 Are EPIRBS fully inspected and tested (SOLAS III/6.2.3)
69. SRD04


Are there at least 3 two-way Radiotelephone Apparatus on board (SOLAS III/6.2.4).

Are these maintained in satisfactory condition.

70. SER01 Are all items of Main and Auxiliary Machinery reported to be fully operational.
71. SER02 Are the E/R alarms operational and periodically tested.
72. SER03


Are Emergency Escape routes clearly marked.

Are they unobstructed.

73. SER05 Are Engine Room bilges clean and free of oil (ISGOTT 2.13.4).
74. SER06 Are Bilge high level alarms and E/R tank high/low alarms, as applicable, functional and calibrated.
75. SER07 Are weighted cocks on sounding pipes in E/R kept normally in shut position.
76. SER08 Is condition of Emergency Generator or Batteries satisfactory (SOLAS II-1/43).
77. SER09


Does Steering Gear/Steering Gear Compartment comply with the Solas Requirements (SOLAS II-1/29).

Is the gear and compartment free of any obvious Hydraulic leaks.

78. SER11 Has Emergency Steering Gear been tested recently (SOLAS V/19-2(d)).
79. SER12 Is Emergency Header Tank fully charged (SOLAS II.1/29.12).
80. SER13 Is there a compass at the Emergency Steering Position in the Steering Flat (SOLAS V/12f)
81. SER14 Are communications with Bridge satisfactory (SOLAS II-1/29.10).
82. SER15 Is Rudder Angle Indicator clearly visible at the Emergency Steering position (SOLAS II-1/29.11).
83. SER16 Is access to steering gear unobstructed (SOLAS II-1/29.13).
84. SLL01 Are Loadlines correctly marked and clearly indicated.
85. SLL02 Do all Deck Openings appear to be watertight and capable of being properly secured.
86. SLL03 Are Watertight doors in good condition and capable of being properly secured.
87. SLL04 Are Portholes, Windows and Deadlights in good condition.
88. SLL05 Are vents and Airpipes on Freeboard Deck in good condition and fitted with closing devices.
89. SLL06 Are shipside and other Guard Rails in satisfactory condition.
90. SHK01 Is general Hull condition satisfactory.
91. SHK02 Is general condition of Deck and Fittings satisfactory.
92. SHK03 Is general condition of Superstructure satisfactory.
93. SHK04 Are Engine Room and Pump Room spaces in clean condition.
94. SHK05 Is Accommodation clean and tidy.
95. SHK06 Are Food Storerooms, Food Handling Spaces, Refrigerated Spaces, Galleys and Pantries clean and tidy.

b) Tankers

S.No Code Item Y N
1 SSM31 On T  an Are rescue lines and safety harness permanently rigged in the pump room.(ISGOTT 2.16.3).
2. SSM32 Are Smokerooms identified and Smoking Regulations posted.
3. SSM33 Are Safety notices such as “NO SMOKING”, “OIL DISCHARGE PROHIBITED” posted.
4. SSM34 Are all external doors, ports and windows kept closed in port(ISGOTT 6.1.2)
5. SSM35 Are Pumproom entry procedures identified and followed.
6. SSM36 Are Pumprooms adequately ventilated (SOLAS II-2/59.3).
7. SPP11 Is there an approved ODMCS on board. (MARPOL 15(3).
8. SPP12 Is there an approved ODMCS Manual on board.
9. SPP13 Are records available of the usage of ODMCS.
10. SPP14 Is there an approved CBT Manual on board (MARPOL 13A(4). 
11. SPP15 Are Scuppers effectively plugged. (ISGOTT 6.9.3)
12. SPP16 Is visual condition of Cargo/Bunker Pipelines and Couplings satisfactory.
13. SPP17 Are suitable Spill Containers and Gratings placed under Cargo Manifolds and is their condition satisfactory. (USCG 33 CFR 155.310)
14. SFF20 Do Fixed Deck Foam systems appear in good condition. (SOLAS II-2/61)
15. SFF21 Are Isolating valves in Fire and Foam lines clearly marked and operational. (SOLAS II-2/4.3.6)
16. SCB01 Are Material Safety Data sheets available for products carried.
17. SCB02 Is there sufficient Technical information available for safe handling of Cargo, Ballast and Slops.
18. SCB03 Are pumping plans and suitable pipeline diagrams available onboard.
19. SCB04 Are Cargo/Ballast pumps fully operational.
20. SCB05 Does the vessel have any inherent stability problems.
21. SCB06 Are procedures and stability information available to counter any stability problem.
22. SCB07 Are Pump Controls, Alarms and Trips functioning correctly. (ISGOTT 6.4)
23. SCB08 Are Cargo/Ballast Pump Gauges and Tachometers all operational.
24. SCB09 Are stripping pumps and associated controls/gauges fully operational.
25. SCB10 Are Eductors and associated Gauges/indicators fully operational.
26. SCB11 Are Self Priming/Draining facilities and associated gauges/indicators fully operational.
27. SCB12 Is Pumproom High level Bilge Alarm fitted and operational.
28. SCB13 Are Manifold Back Pressure Gauges fitted and in working order.
29. SCB14 Are Cargo/Ballast valves fully operational from designed control position.
30. SCB15 Is an adequate athwartship Deck Coaming fitted in way of Accommodation and Service areas.(SOLAS II-2/56.6)
31. SCB16 Is the system free of any interconnections between Cargo/Bunker system.
32. SCB17 Is the system free of any interconnection between Cargo/Ballast Systems.
33. SCB18 Do P/V valves and Flame Screens appear in good condition. (ISGOTT 6.2.3)
34. SCB19 Indicate type of Cargo Venting System: 
35. SCB20 Is ship operating under closed conditions.
36. SCB21 Indicate which kind of Closed Ullaging/Guaging System is fitted: 
37. SCB22 If portable, does the sounding pipe extend the full depth of the tank. (ISGOTT 7.4) 
38. SCB23 If no, are ISGOTT guidelines regarding static hazards adhered to. (ISGOTT 7.4)
39. SCB24 Are Tank High Level Alarms fitted.
40. SCB25 Are closed Sampling Devices fitted.
41. SCB26 Is an Inert Gas System fitted. (SOLAS II-2/60)
42. SCB27 Is an approved IG manual on board.
43. SCB28 Is  the IG System  fully operational including Instrumentation, Alarms and Trips.(SOLAS II-2/62)
44. SCB29 Are Pressure and Oxygen Content Recorders and Indicators in Cargo position working.(SOLAS II-62.16.1)
45. SCB30 Are they in agreement with fixed Pressure Gauges and Oxygen Analyser.
46. SCB31 Are IG lines, Mast Risers, High Velocity Vents, if fitted and Vent Stacks in satisfactory condition.
47. SCB32 Is Liquid level in Water Seal correct and clearly visible.
48. SCB33 Is IG Non-Return valve working.
49. SCB34 Can Tanks be individually isolated from the IG Main.(SOLAS II-2/
50. SCB35 Is log kept of I.G operations eqpt testing and maintenance.
51. SCB36


Is O2 content of delivered I.G in line less than 5%.

Is O2 content in cargo tanks less than 8%.

S.No Code Item Y N
52. SCB38 Is fixed O2 analyser calibrated prior to cargo operations.
53. SCB39 Is a Crude Oil Washing (COW) Installation fitted. (MARPOL 13(6) or (8)
54. SCB40 Is an approved COW Manual on board.
55. SCB41 Is Cow being carried out on this occasion. (IMO COW 1.6.1)







If yes, has the following been checked;

a) COW Check List

b) Pressure Test of COW System prior to use

c) COW Plan

d) Are COW Line Pressure Gauges working

e) If Tank Cleaning Heater is effectively blanked or isolated

f) Is person in charge of COW operation certificated and experienced

57. SCB48 Are there instruments capable of measuring hydrocarbon content in O2 deficient atmosphere available and working.
58. SMG12 Are Emergency Towing wires in good condition and properly rigged. (ISGOTT 3.7.2)
59. SMG13 Are Bow Stoppers fitted. (OCIMF SPM 2.1)
60. SMG14 Is Emergency Towing System fitted at the forecastle and on aft deck (tankers > 20000 dwt)
61. SRD06 Are Main Transmitting Aerials earthed. (ISGOTT 4.11.2)
62. SOM01 Is the fire wire rigged not more than 1 meter above sea level?
63. SOM02 Is permission taken from head office prior to carrying out hot work in hazardous areas.
64. SOM03 Are enclosed space entry procedures followed for entry into pumproom after ventilation has been stopped?
65. SOM04 Are wires and ropes reeled properly on the winch drums?
66. SOM05 Does the vessel have mixed mooring?
67. SOM06 Is the breaking stress of mooring tails > 137% of the breaking stress of the wires.
68. SOM07 Is the location of lighterage equipment well marked?
69. SOM08 Is lighterage equipment available and maintained in its marked location?
70. SOM09 Are the Walkie Talkies in use intrinsically safe? No. of W/T sets on board__________
71. SOM10 Have cargo and COW pipelines been pressure tested within last 12 months and is date and pressure prominently stenciled on the pipelines? Last done
72. SOM11 Has the vessel been subject to unannounced D & A tests within last 12 months? Last done   
73. SOM12 Has the annual test for winch Brake Holding Capacity been done? Last done 
74. SOM13 Are means available to trip the COP from outside the pumproom?



  • QDC  =       DOCUMENT CONTROL                         
  • QER  =       ENGINE ROOM
  • QSP  =       SAFETY AND POLLUTION                    
  • QTR  =       TRAINING
  • QMR =       MASTER’S RESPONSIBILITY                
  • QCO  =       CARGO OPERATIONS                                      


  • SSM  =       SAFETY OF PERSONNEL                       
  • SPP   =       POLLUTION PREVENTION         
  • SER   =       ENGINE ROOM
  • SLS   =       LIFESAVING APPLIANCES          
  • SLL   =       LOAD LINE
  • SFF   =       FIREFIGHTING APPLIANCES               
  • SMG  =       MOORING EQUIPMENT                        
  • SOM =       OIL MAJORS


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