Checklist for owners or masters of lloyd’s register classed cargo vessels ? |

Checklist for owners or masters of lloyd’s register classed cargo vessels ?

Are the following certificates and documents where applicable, on board, valid, approved where necessary, and appropriately endorsed

  • International Tonnage Certificate (1969)
  • Cargo Ship Safety Construction Certificate and Exemption Certificate
  • Cargo Ship Safety Equipment Certificate and Exemption Certificate
  • Record of Equipment (Form E) (Form 2130)
  • Record of Approved Cargo Ship Safety Equipment (Form 2092 SE1)
  • Cargo Ship Safety Radio, Radiotelegraphy or Radiotelephony Certificate and Exemption Certificate
  • Record of Equipment (Form R) (Form 2131)
  • Record of Approved Cargo Ship Radio Installation (Form 2116 or 2138)
  • Cargo Ship Safety Certificate
  • Document of Compliance for the Carriage of Dangerous Goods (SOLAS 74 Reg. II-2/54)
  • International Certificate of Fitness for the Carriage of Liquefied Gases in Bulk; or,Certificate of Fitness for the Carriage of Liquefied Gases in Bulk
  • International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk; or,
  • Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk
  • International Oil Pollution Prevention Certificate
  • International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk
  • International Load Line Certificate (1966) and International Load Line Exemption Certificate if any
  • Record of Conditions of Assignment of Load Lines (C11 (IMO)) (Form 2026)
  • Oil Record Book Part I (Machinery Space Operations)
  • Oil Record Book Part II (Cargo/Ballast Operations)
  • Cargo Record Book
  • Minimum Safe Manning Document
  • Certificates of Competency including any dangerous goods endorsement. Originals available with English translation where required, revalidated as necessary.
  • Medical Certificates (ILO Convention No.73 concerning Medical Examination of Seafarers) are valid
  • Stability booklet, associated stability plans and stability information
  • Document of authorisation for the carriage of grain
  • Shipboard Oil Pollution Emergency Plan (SOPEP) (Marpol 73/78, Annex I, Reg.26)
  • Certificate of Class
  • Classification Survey Status. Most recent quarterly listing of survey items
  • Reports of previous port State control inspections
  • Survey Report File as required by IMO Resolution A.744(18) ‘Guidelines on the Enhanced Programme of Inspections during surveys of Bulk Carriers and Oil Tankers’, consisting of:

1.Reports of structural surveys

            2.Condition evaluation report

            3. Thickness measurement reports

           4.Survey planning document



  • Certificates and documents additional to IMO Resolution A.787(19) which where applicable should be readily available for inspection at the discretion of the port State control officer (PSCO)
  • Certificate of Registry
  • Certificate of Insurance or other Financial Security in Respect of Civil Liability for Oil Pollution Damage (Oil Tankers)
  • Suez Canal Certificate
  • Panama Canal Certificate
  • De-rat certificate or de-rat exemption certificate
  • Procedures and Arrangements Manual (NLS/Dangerous Chemicals)
  • Canada Arctic Waters Pollution Prevention Act
  • USA Vapour Emissions Control Systems
  • USCG Letter of Compliance
  • US Tank examination letter
  • Manifest or Stowage Plan for Dangerous Goods
  • Cargo Stowage and Securing Manual
  • Code of Safe Practice for Solid Bulk Cargoes
  • Are the damage control plans required on ships built 1-Feb-92 and after available?
  • Official log book, if required to be carried
  • Manoeuvring booklet (with information displayed on the bridge)
  • Current editions of SOLAS, MARPOL and Load Line conventions
  • Radio log entries
  • Radio station licence
  • Medical locker certificate
  • Liferaft servicing certificates
  • Liferaft hydrostatic release certificates
  • Are the following supporting documentation to the Survey Report File, as required by IMO Resolution A.744(18) ‘Guidelines on the Enhanced
  • Programme of Inspections during surveys of Bulk Carriers and Oil
  • Tankers’, available?
  • main structural plans of holds and ballast tanks
  • previous repair history
  • cargo and ballast history inspections by ship’s personnel with reference to:
    • structural deterioration in general
    • leakages in bulkheads and piping
    • condition of coating or corrosion-prevention system,

Cargo Gear

  • Register of Ship’s Lifting Appliances and Cargo Handling Gear (LA.1 or CG.1 (Form 1365)) or equivalent National Authority Form complete with the following as applicable:
  • Certificate of Test and Thorough Examination of Lifting Appliances (LA.2 (Form 1380))
  • Certificate of Test and Thorough Examination of Derricks used in Union Purchase (LA.2U (Form 1381))
  • Certificate of Test and Thorough Examination of Loose Gear before being taken into use, and of such gear after it has been altered or required (LA.3 (Form 1382))
  • Certificate of Test and Thorough Examination of Wire Rope, before being taken into use (LA.4 (Form 1383))
  • Certificate of Test and Thorough Examination of Fibre Rope, before being taken into use (LA.5 (Form 1384))
  • Certificate of Classification of Lifting Appliances and Associated Gear Certificate of Fitness of Cargo Gear (CG.11 (Form 1400)) Issued to Greek flag ships)
  • Certificate for Personnel Lifts (CG.12 (Form 1707) Issued to NIS flag ships)
  • Survey and Control of Personnel Lifts (Report 11 (NIS) (Form 2586) Issued to NIS flag ships)


The following log book entries may be subject to port State control verification

On board training and instruction:

Records regarding on-board training and instruction of new crew members in the use of the ship’s life saving appliances including survival craft equipment, and in the use of the ship’s fire-extinguishing appliances, not later than two weeks after joining the ship. On board training in the use of davit-launched liferafts  at intervals of not more than four months on every ship fitted with such appliances.

Lifeboat falls:

Falls used in launching turned end for end at intervals of not more than 30 months, and renewed when necessary, or at intervals of not more than 5 years (unless stainless steel or Flag State requirements differ). Falls certificate readily available.

Within 12 hours before departure from port:

Steering gear test

Communication system bridge to steering gear compartment

Full movement of rudder

Visual inspection of steering linkage

Within 24 hours of leaving port:

Crew musters for abandon ship and fire drills, if more than 25% of the crew have not participated in abandon ship and fire drills on board the ship in the previous month.


  • Visual inspection of all survival craft, rescue boats and launching appliances.
  • All engines in lifeboats and rescue boats run ahead and astern for a total period of not less than 3 min provided the ambient temperature is above the minimum temperature for starting the engine, unless waived by flag States(for ships constructed before 1-July-86).
  • Reference to the lifeboat operation manual should be made to ensure that in the case of lifeboats fitted with water lubricated sterntube bearings that these are not damaged by dry running. In such cases it is recommended that during the 3 minute total engine running time that the gearbox be engaged ahead and astern briefly to ensure correct operation of the gearbox/clutch.
  • General Alarm system test


  • Life saving appliances including lifeboat equipment checks
  • Crew musters for abandon ship and fire drills
  • Emergency lighting for mustering and abandonment tested at each abandon ship drill
  • Rescue boats other than life boats which are also rescue boats launched and manoeuvred in the water

Three Monthly:

Emergency steering drills

Lifeboats launched and manoeuvred in the water

Rescue boats other than life boats which are also rescue boats, launched and manoeuvred in the water. (Maximum permissible interval).

Six Monthly:

Free-fall lifeboats launched and manoeuvred in the water. (Maximum permissible interval).


  • Copy of Document of Compliance relevant to the operating company and the ship type and Safety
  • Management Certificate Originals of Certificates of Competency and Training for CrewMembers.  Delegation of ISM Responsibilities to Manager (if applicable)
  • The following documents and records relevant to the ISM Code are available and up to date Safety Management System (SMS) documentation
  • Records to demonstrate compliance with the SMS, such as records of:
  • Crew familiarisation, including instructions required prior to sailing Training carried out on board
  • Drills and exercises to prepare for emergency actions
  • Reporting of non-conformities, accidents and hazardous occurrences Maintenance and inspections of the ship
  • Measures provided to promote the reliability of equipment, the sudden failure of which may result in hazardous situations


  • Number and composition of the crew in accordance with the safe manning document
  • Number of persons on board does not exceed the number detailed on the Safety Equipment certificate for which life -saving appliances are provided


  • Cabins, mess rooms, hospital/sick bay , clean and habitable, free of any infestation, and all doors closing properly
  • Heating available for voyages in cold climates, ventilation working including exhaust fans for sanitary facilities
  • Adequate lighting available throughout accommodation
  • Toilets/showers/washrooms/bathrooms, clean, in working order, supplied with hot water, with no leakages, no defective/broken/missing fittings, doors to toilets in order.
  • No blocked drains, no damaged flooring/tiling
  • Excessive garbage not being retained on board
  • No ship’s stores or equipment stored in crew spaces
  • Hospital not being used as crew accommodation
  • Medical locker properly stocked and with instructions regarding use of medicines/equipment


  • Galleys, pantries and food preparation areas, clean and free of any infestation, with no blocked drains, no damaged flooring/tiling
  • Heating, ventilation and hot water supply in order
  • Galley equipment clean, grease traps in place/clean
  • Provision rooms clean and free of any infestation
  • Fridges kept clean and defrosted
  • Fresh water bunkering/filling pipe has closing device and separate filling hose provided
  • Adequate food and potable water for voyage


All working spaces have adequate lighting available, together with adequate ventilation.


Are the following in good condition, working order and available in correct number as per the Record of Approved Cargo Ship Safety Equipment (Form 2092 SE1)?

Muster lists including manning of fire parties and emergency procedures in a language understood by the crew, posted in conspicuous places throughout the ship, including:

  • navigating bridge
  • engine room
  • crew accommodation spaces

Muster lists showing duties assigned to crew members

Emergency instructions provided for each person on board

Training manuals concerning life-saving appliances and the best method of survival, available in each crew mess room and recreation room or in each crew cabin

Instructions for on-board maintenance of life-saving appliances Yes/No

Bridge distress signals (12 red parachute flares) correctly stowed and within manufacturer’s expiry date

Line throwing appliances with 4 rockets and lines within manufacturer’s expiry date

Two-way VHF radiotelephone apparatus working satisfactorily (3 minimum unless <500 gt cargo ship when minimum is 2)

Radar transponders working satisfactorily with batteries in date (2 minimum unless <500 gt cargo ship when minimum is 1)


  • Lifting hooks checked for condition and efficiency of attachment to boat
  • Boat structure visually checked for condition
  • Buoyancy tanks/casings or built-in buoyancy, checked for condition
  • Mast clamp, rigging, sail, where fitted, in good condition
  • Mechanical propulsion/Fleming gear, where fitted, tested and operative
  • Portable exposure covers, supports and securing arrangements, where required on open boats, to be checked for condition Yes/No
  • Totally enclosed lifeboat canopy and closing appliances to be checked for condition
  • Tricing pendants if required fitted of correct length to bring boat alongside embarkation deck
  • Bowsing tackles provided, if necessary
  • Painters rigged
  • Heavy weather recovery straps provided, with instructions for use
  • Hanging-off pendants provided with instructions for use
  • Hanging-off pendants suspension points fitted to davits
  • Hanging-off pendants attachment points fitted to lifeboat hook assemblies
  • If fitted with self contained air supply, the air bottles correctly charged and fitted with gauges
  • If fitted with water spray system, the system checked and found satisfactory
  • The instructions for the hook release clearly posted and in the correct language for the crew.
  • Release control clearly marked
  • Fitted with retro-reflective material
  • Oars checked for condition
  • Thole pin, or crutches or equivalent provided for each oar and attached to boat by lanyards or chains
  • Position of drain valves clearly marked
  • Drain plugs fitted with chains, one for each drain valve and 1 spare
  • Rudder, tiller and steering arrangements checked for condition
  • Buoyant grab lines becketed around the outside of boat, checked for condition
  • Bilge pump tested and found satisfactory
  • Food rations all within expiry date
  • Lifeboat pyrotechnics all within expiry date and of approved type
  • Skates and fenders checked for condition
  • Bilge grab rails, where fitted, checked for condition Yes/No

Free-fall lifeboats:

  • Securing devices and release arrangements checked for condition
  • Closing appliances in good condition, loose gear stowed
  • Seats, anchorages and seat belts in good condition

Lifeboat Engine:

  • Starts readily
  • Gearbox engages forward and astern
  • Exhaust system found free from fuel/cooling system leaks and exhaust/hot surfaces properly insulated
  • Engine properly serviced
  • Drive belts for auxiliaries correctly adjusted (generator/water pumps)
  • Fuel tank in good condition and filled with sufficient fuel for 24 hours running
  • Engine transmission and accessories enclosed in fire retardant casing
  • Portable fire extinguisher suitable for oil fires within service period
  • Propeller guard checked for condition
  • Batteries and charging arrangement checked and found satisfactory
  • Water resistant instructions for starting and operating the engine clearly posted and in the correct language for the crew

Embarkation arrangements:

  • Survival craft launching instructions using IMO symbols posted on or in the vicinity of the survival craft and their launching controls Yes/No
  • Lighting at muster and embarkation stations adequate and supplied by emergency power source
  • Area of water into which survival craft are launched provided with adequate lighting, including forward liferaft (if any)
  • Lighting at alleyways, stairways and exits giving access to muster and embarkation stations adequate Yes/No
  • Embarkation ladders in good condition (including one for forward liferaft)

Launching Appliances:

  • Lifeboat davits in good working condition
  • All pulleys greased and rotating freely
  • Limit switches on davits tested and found satisfactory
  • Lifeboat falls free from paint and greased
  • Davit winches tested, brakes working satisfactorily.
  • Free-fall lifeboat ramp and recovery arrangements, where fitted, in good working order, all moving parts correctly lubricated
  • Rescue boat launching appliance in good working order (if carried as separate boat from the ship’s lifeboats), including on-load, off-load release hook of approved type.
  • Launching davits for davit launched liferafts, where fitted, in good working order with off-load release hook of approved type.

Inflatable liferafts:

  • Serviced at intervals not exceeding 12 months at an approved service station – correct SOLAS pack (A & B)  provided
  • Painter permanently attached through weak link to the ship
  • Capable of manual release, e.g. fitted with senhouse slip
  • Correctly stowed in cradle and able to float free; i.e. no overhead awning or other obstruction. Each liferaft lashing other than the forward six man liferaft, fitted with a hydrostatic release unit (HRU)
  • If fitted with an HRU ,serviced at intervals not exceeding 12 months at a service station competent to service them

Rescue boat (if carried as separate boat from the ship’s lifeboats):

  • Fitted with retro-reflective material
  • If of inflatable type, serviced in accordance with the manufacturer’s instructions and kept fully inflated ready for use


Retro-reflective material fitted to lifejackets, lifebuoys and immersion suits should be in accordance with IMO Resolution A.658(16) or flag  State equivalent


  • without attachments, fitted with retro-reflective material, correctly stowed, ships name correctly marked
  • with self-igniting lights, fitted with retro-reflective material, lights working, correctly stowed, ships name correctly marked  with self-igniting lights and self-activating smoke signals, capable of quick release from the navigating bridge, fitted with retro-reflective material, lights working, correctly stowed, ships name correctly marked, smoke
  • with buoyant lifeline (sound), fitted with retro-reflective material, correctly stowed, ships name correctly marked


  • With whistle and light, fitted with retro-reflective material, batteries within expiry date
  • Stowed in accessible and clearly marked places
  • Inflatable lifejackets are within their service period
  • Additional lifejackets positioned for persons on watch (Bridge and Engine Control Room)
  • Additional lifejackets positioned for use at remotely located survival craft stations

Other personal safety equipment:

  • Immersion suits fitted with retro-reflective material, inspected for condition, zips tested,correctly stowed and ready for immediate use. Lights checked and found satisfactory.
  • Thermal protective aids fitted with retro-reflective material, inspected for condition, correctly stowed and ready for immediate use
  • Fireman’s outfits complete, ready for immediate use, all air cylinders charged, safety lamp batteries tested and found satisfactory
  • Chemical tanker protective suits and breathing apparatus checked for number, location and condition
  • Atmospheric test meters and alarms (oxygen, hydrocarbons etc.)


  • Are the following in good condition/working order and correct number as per the Record of Approved Cargo Ship Safety Equipment (Form 2092 SE1)?

Fire control plans:

  • Available in the official language of the flag State. If the language is neither English nor French, a translation into one of those languages is included
  • Plans in good condition and easily read, kept up-to-date with any amendments using the latest IMO symbols, permanently exhibited in an accessible location
  • Duplicate set of plans permanently stored in a prominently marked weather tight container outside the deckhouse. Container checked for ease of opening
  • Manual/Instructions for the maintenance and operation of all the fire fighting equipment and installations on board, in a language understood by the crew, readily available in an accessible
  • Main fire pumps and valves

Emergency fire pump:

  • Ship’s side valves operating freely and fitted with extended spindles where necessary
  • Diesel powered pumps correctly maintained with fuel and water services and exhaust system in good condition free from leaks
  • If electric powered, the pump is capable of being run from the emergency source of power
  • If required, relief valve checked and operative
  • Starting system checked and instructions clearly displayed and understood by crew

Fire Main /Foam Line:

  • Checked for condition
  • Expansion couplings checked for condition
  • Inspected under pressure and found free from leaks
  • Hydrants with handwheels in good condition
  • Relief valves in good condition
  • Isolating valves clearly marked and operational


  • All fire appliances located in compliance with the fire control plan
  • Fire-hoses checked and found in good condition with no leaks and of non-perishable material
  • All nozzles of dual purpose type ( i.e. spray/jet type) incorporating a shut-off Checked and found operable
  • Hoses, nozzles and tools all correctly stowed; fire boxes in good condition
  • Sand box and scoops, where installed. Sand box full and scoop in place.
  • International shore connection readily available and location clearly marked
  • Fixed fire extinguishing arrangements for machinery and cargo spaces using: CO2/Halon/Foam/Pressure water spray/Automatic sprinkler/Dry powder. Control rooms clearly marked and readily accessible. Gas release alarm including time delay for CO2/Halon operating satisfactory. Clear instructions for operation posted in a language understood by the crew. Servicing records available including date of last recharge/sample test of foam.
  • Portable and non-portable fire extinguishers. Servicing/inspection records available
  • Paint locker fire extinguishing system checked and found satisfactory
  • Galley exhaust grease traps clean and dampers operational
  • Remote stops for ventilation fans, galley exhaust, boiler fans, oil fuel pumps and other pumps that discharge flammable liquids, operational and clearly marked.
  • Quick closing valves on the tanks for oil fuel, lubricating oil and other flammable liquids, operational. Where operating mechanism employs wires and pulleys, the wires to be checked for condition.
  • Ventilation and funnel dampers, operational and clearly marked
  • Fixed detection and alarm systems; means of triggering smoke or heat detectors available; check for missing/damaged/non-functioning detectors; records of previous testing available to ensure that all detector heads are tested in rotation

Inert gas system:

  • Generator, scrubber, valves, pipework, blowers, control system, deck seal, alarms and overboard discharge in good condition and operating satisfactory Yes/No
  • Structural fire protection:
  • Bulkheads and insulation arrangements checked and found satisfactory Yes/No
  • Self-closing doors other than remote release, operating satisfactorily and no holdback hooks fitted Yes/No
  • Remote release doors all operating satisfactorily Yes/No
  • Means of escape:
  • From accommodation, machinery and other spaces. Ladders and hatches checked for condition;
  • trunks, alleyways and stairways unobstructed. Emergency lighting checked and found satisfactory Yes/No
  • Cylinders containing Acetylene or Oxygen:
  • Stored in approved permanent stowage facilities on or above uppermost continuous deck and
  • outside of machinery space Yes/No
  • Empty cylinders stored as for full cylinders Yes/No
  • Storage space clearly marked Yes/No
  • Carriage of Dangerous Goods
  • The required additional requirements have been checked, including the electrical equipment and wiring,
  • boundary insulation, provision of protective clothing, portable appliances, testing of the water supply, bilge
  • pumping system and water spray system if any


  • Protective guards for rotating parts of machinery, winches, properly secured in place
  • Engine room workshop unobstructed with moving parts of tools guarded
  • Hand rails, guard rails and floor plates in machinery spaces properly secured in place
  • Floor plates in machinery spaces, oil free and non-slip
  • Hot surfaces adequately insulated
  • Electric wiring properly insulated, protected and secured
  • Personal protective clothing and equipment available
  • Safety signs posted in crew areas
  • Are Safety Meetings being held, where appropriate


  • Classification surveys up-to-date. No Conditions of Class overdue.
  • No outstanding deficiencies from previous port State control inspections overdue


  • No known cracks, buckling or defects in the decks, bulkheads, cargo holds, shell plating, top side
  • tanks, ballast tanks, tanktop plating
  • Forepeaks and chain lockers checked for wastage
  • Hatch cover mechanism checked for hydraulic leaks
  • Hold access ladders checked for damage and wastage

Mooring Arrangements:

  • Anchors and chain cables in good condition, properly stowed, hawse pipe and chain pipe covers in place
  • Windlass and mooring winches checked with respect to brake linings, guards, wastage of foundations, operating controls, hydraulic leaks
  • Mooring ropes and wires in good condition
  • Fairleads in good condition and rollers free

Cargo Gear:

  • Cargo gear surveys up-to-date
  • Derricks, cranes, masts and loose gear checked for condition
  • All ladders, walkways and handrails checked for condition
  • Winches used in association with lifting equipment in good condition
  • Safe Working Loads clearly marked


Pilot ladders; steps and spreaders checked for condition including non slip surface; ropes checked for condition

  • Accommodation ladder where fitted, checked for condition
  • Pilot hoist in good working condition
  • Adequate overside lighting
  • Lifebuoy with light and heaving line provided close by
  • Gates in bulwarks or guard rails checked together with handholds and any bulwark ladder or platform and
  • handhold stanchions, and found satisfactory


  • Machinery spaces including steering gear space, tank tops and bilges free from excess oil or other fire hazard including accumulations of oily waste material and rags. Drip trays and save alls emptied
  • Main machinery and essential auxiliaries operating satisfactorily and with no excessive fuel, lub oil, or water leakages
  • Shielding of high pressure oil fuel lines in place
  • Are the gauge glasses used for indicating the level of liquid in tanks containing oil fuel, lubricating oil and flammable liquids of approved type, with self closing valves at the lower end of the gauge glass and where necessary the top. Checked and in good condition
  • Exhaust pipes properly insulated and the insulation free of any oil contamination
  • Steam pipes properly insulated
  • No excessive steam leaks
  • Boiler safety valve easing gear connected
  • Boiler gauge glasses clean
  • Bilge pumping system operating satisfactorily
  • All sounding pipes in machinery spaces fitted with closing devices
  • If weighted lever cocks are used, the weights in place and levers not constrained in the open
  • Cooling water piping systems examined for condition
  • Sea chests and sea valves in good condition
  • Remotely operated watertight doors, tested and found satisfactory
  • Communication between engine room/control room and bridge including telegraph satisfactory


  • Conduit for electric cabling on deck checked for condition
  • Electric cabling throughout accommodation, machinery spaces and on deck to be checked for protection, insulation, support of cable runs and junction boxes, no broken fittings, no naked lights, and no cables with bare ends, and found in satisfactory condition.
  • Megger readings available.
  • Paint locker lighting and electrical installation in way of storage facilities for acetylene and oxygen cylinders verified to be of certified safe type, and checked for condition and found satisfactory
  • Main generators capable of being synchronised

Main and Emergency Switchboards:

  • Equipped where necessary with nonconducting mats front and rear
  • No obstructions or equipment stored at the rear
  • Sides and rear, and where necessary the front, adequately guarded

Emergency source of power – generator:

  • Generator tested on load
  • Automatic start, if applicable, tested
  • Starting batteries and charging arrangements, where fitted, checked and charger operating correctly
  • Secondary means of starting tested

Emergency source of power – batteries:

  • Charger checked and operating correctly
  • Charge indicator fitted and working

Emergency lighting:

  • Emergency lighting and services examined working and found satisfactory 

Steering gear:

  • No hydraulic leaks
  • Rudder angle indicator reading the same as the bridge and clearly visible at emergency steering position
  • Emergency steering gear change over and operation instruction clearly displayed
  • Communications with bridge operating satisfactorily
  • Ship’s heading at emergency steering position the same as the reading at the bridge


  • Fire alarm
  • Steering gear alarm
  • Engineer’s alarm
  • Where applicable, Bridge and/or Engine Room dead man’s alarms
  • Inert gas alarm
  • UMS alarm (including high level bilge alarms in engine room)
  • Machinery alarms such as oil mist detector
  • Boiler alarm
  • Where bells are used, the condition of the striker checked and found satisfactory.


(a) Ships have been detained by port State control due to overloading

(b) When multiple load line certificates have been issued to the ship, those not in use are to be stowed separately from the current certificate

Are the following in good condition/working order and correct as per the Conditions of Assignment of Load Lines (C11(IMO)) (Form 2026)?

  • Load line marks including the deck line, and draught marks, all clearly visible and correctly marked
  • Ship with timber load line markings, timber fittings in good condition
  • Air pipes checked for damage and wastage, including condition of closing devices and flame screens
  • Cargo tank openings, covers and screens checked for damage and wastage
  • Lifelines in good condition
  • Weathertight doors checked for condition; e.g. corrosion, buckling of door and hinges, deterioration of gasket retaining channel, missing/deteriorated gasket and missing/frozen/corroded dogs/cleats/weather-water tightness
  • Main cargo hatch coamings and coaming stays checked for condition, e.g. corrosion and damage
  • Main hatch covers and access hatch covers checked for condition; e.g. corrosion and damage,
  • deterioration/damage to retaining channels, missing/deteriorated gasket and missing/frozen/corroded dogs/cleats/weather-water tightness
  • Windows, sidescuttles and skylights checked for condition


The extent to which the following equipment is fitted, together with details of manufacturer and type, will be indicated on the Record of Approve Cargo Ship Safety Equipment (Form 2092 SE1).

The equipment should be checked to be in order and as listed on the form.

  • Magnetic compasses
  • Magnetic compass table of residual deviation and check bearings
  • Gyro compass and error check log book
  • Radars
  • Automatic radar plotting aid (ARPA)
  • Course recorder, if fitted
  • Echo sounder
  • Speed and distance indicator
  • Propeller revolution counter
  • Controllable-pitch propeller pitch and operational mode indicator
  • Rate of turn indicator
  • Auto-pilot (including change over instructions)
  • Radio direction finder
  • 2182 kHz homing on RDF
  • Sound signals and shapes
  • Daylight signalling lamp and the source of power (emergency generator or battery)
  • Navigation lights. Test on main and emergency supply. Check correct bulbs fitted; lenses clean; arc screens fitted; spares available with certificates; sidelight inboard screens painted matt black; securing brackets and mountings in good condition.
  • Navigation light failure warning on bridge tested
  • Current edition of International Code of Signals
  • Charts Charts corrected up to latest Notices to Mariners received
  • Chart correction log being kept
  • Charts in use appropriate for the ship’s current itinerary

Nautical publications.

  • The up-to-date editions of all nautical publications corrected to the latest Weekly
  • Notices to Mariners for the current voyage including Sailing directions and supplements, Lists of Lights, Lists of Radio Signals, Tide Tables, Nautical Almanac.


Are the following in good condition, working order?

  • Antennas
  • VHF installations
  • MF Radio installation
  • MF/HF Radio installations
  • INMARSAT ship earth station
  • Satellite EPIRB 406 MHz/1.6 GHz.
  • Clearly marked and accessible. Able to float free. Manual release fitted.
  • Hydrostatic release unit within service. Can be manually activated. Yes/No
  • NAVTEX receiver
  • INMARSAT EGC receiver
  • Radar transponder
  • Radiotelephone alarm signal generator.


  • Oily water separators, oil filters, process unit(s)
  • Oil content meter, automatic stopping device, pumps and associated piping
  • Indicators and recorders
  • Oil record book properly maintained using proper letter codes
  • Oil fuel and ballast water systems segregated
  • Standard discharge for oil residue sludge tanks provided
  • Adequate capacity in slop/sludge tanks for voyage
  • Homogenisers and sludge incinerators (if fitted)
  • No direct discharge overboard from sludge tank
  • Additional items for oil tankers and combination carriers:
  • Oil discharge monitoring and control system
  • Oil/water interface detectors
  • Approved Dedicated Clean Ballast Tank manual
  • Approved Crude oil washing operations and equipment manual
  • Approved Oil discharge monitoring and control system operations manual
  • Print outs from ODM equipment
  • Approved operational procedures for existing oil tankers having special ballast arrangements
  • ODM equipment set at 30 litres per nautical mile, alarms tested for ODM functions
  • Flow meter checked by pumping water between tanks with calculated level changes in tanks.
  • All pipework found free from leaks, portable spool piece available (if required)
  • On oil tankers are the cargo pipelines, manifolds, ventilation lines, P/V valves, screens, risers or headers free from leaks and operating satisfactory. Drip trays in place in way of manifolds
  • Cargo pump room free from leakage, excess oil residues, and the ventilation system, cargo pumps, stripping pumps, controls and alarms all in good working condition
  • All relevant documents and type approval certificates readily available for the above items.